“…desire first and foremost Gods kingdom and Gods righteousness, and all these things will be given to you. 

Matthew 6:33

Meeting Minutes

October 13, 2020

Members present: Kim Bedford, Kyle Evans, Galen Kapp, Dave Lawton, Dave Mooney, Matthew Peter-Fritts, Susan Pigott, Jon Seltenheim, and Shannon Zimmerman

 

Non-voting members present: Kathleen Kind, Anna Layman Knox, and Georgia Reisinger

 

Guest present: Lonnie Petersheim

 

The meeting was called to order by Kim Bedford. Jon Seltenheim offered an opening prayer. This meeting was held on Zoom due to the coronavirus. 

 

Minutes of the September 8, 2020 meeting were approved via email.

 

On September 29th, a motion to change the supporting scripture for the 2021 “Connecting” goal to Ephesians 4:25 & 29 was made and approved via email.

 

Dave Lawton led leadership Development. He reviewed some key aspects of the Simplified Accountable Structure, which is the Unified Leadership Council’s model. Revisiting the model is an important exercise for the ULC to continue growing into its governance role. One area identified that needs more energy and focus is equipping the laity for ministry.

 

2020 Goals 

We will align all resources around key ministries to maximize community impact and disciple-making.

 

1. Carry out three large-scale events for diverse community engagement.

 

2. Share in celebrating at least 27 professions and/or reaffirmations of faith.

 

3. Fully implement the new discipleship cycle.

 

Pastor Anna Layman Knox was happy to announce that we are going to meet Goal #1! 

 

For Goal #1, three community events are being planned. 

1. Trunk or Treat on October 31. Children from Upward, CHUM Preschool, CACCC, CHUM Children, and the community will be invited to participate.

 

2. Teacher Outreach. There is a plan to connect with the teachers at the Camp Hill School District with letters of encouragement and gifts.

 

3. Follow the Star live Christmas creche. This will be held at the church on weekends in December and several evenings the week before Christmas.

 

For Goal #2, we have potentially six new people taking the Next Step: Membership class. One of the people may be a new Christian who has been watching our on-line services.

 

Pastor Jenny Streeter is continuing her work with the Discipleship Cycle. Along with Leslie Petersheim and other pastors and staff, she has developed a workflow in Planning Center, which will ensure that a connection will be made with every visitor, both in-person and virtual. She and Sandy Zirbel are planning new virtual small groups for the new year. A study is being planned around a children’s book by Traci Smith. The book, Faithful Families: Creating Sacred Moments at Home, will be sent to every CHUM Children family at Christmas Time with an invitation to join a study for parents in the New Year that will culminate with a Zoom class with Traci Smith herself!

 

Pressing Issues

Kim Bedford asked ULC members that will continue to serve in 2021 if they are available to attend Annual Conference on June 3-5, 2021. Kim Bedford, Galen Kapp, Dave Lawton, and Matthew Peter-Fritts are all available to attend. The Nominations and Leadership Development Team will decide which members to put forward at Church Conference scheduled for November 19, 2020. Church Conference will be held on Zoom.

 

The 2021 church goals are ready to communicate with the congregation. There will be several ways they will be presented. The ULC will hold a town hall meeting following Church Conference to have conversations with anyone who wishes to get more insight into the goals.

 

A discussion was held on how to expand our communication ministry. Communication with the congregation has been a struggle during this time when we are not together physically for worship. Leslie Petersheim would like to find individuals to assist her in this ministry. Leslie is looking for some particular skill sets and is working with the pastors to find individuals who have them.

 

The Emergency Needs fund guiding principle was brought to the members for approval. A motion was made by Jon Seltenheim to accept the guiding principle with the addition of, “Any assistance over $1000 will be cleared with the treasurer to be sure the Emergency Needs Fund has sufficient funds.” Dave Mooney made the second, and the motion passed.

 

December 1st is the renewal date for the non-appointed staff healthcare plan. Jon Seltenheim presented the information from our healthcare broker, Rob Kole. The current plan will have a 9% increase in premiums. Jon recommended staying with the current plan and keeping the employee contribution percentage at 15% of the premium. Dave Mooney made a motion to continue with the current plan and percentage, and Kyle Evans seconded. It was passed without objection.

 

The recovery community has been struggling to find places to meet during COVID-19. The pastors have made plans to allow several groups to meet at Camp Hill UMC. A motion was made by Susan Pigott to allow the groups to meet at the church. Shannon Zimmerman seconded, and the motion passed. 

 

A $500 rider will need to be added to our insurance policy for hosting recovery groups. Susan Pigott made a motion to approve the additional insurance cost as a missional outreach to the recovery community, and Shannon Zimmerman seconded. The motion passed.

 

It has been suggested that members of the ULC do the Wednesday Night Live Facebook Check-in. Galen Kapp will do the check-in on October 14th, Kyle Evans will do November 11th, and Matthew Peter-Fritts will do December 9th.

 

Dave Lawton made a motion to approve the bank reconciliation. Galen Kapp seconded, and the motion passed without objection.

 

Prep Packet

The large gift from the Jean Edwards estate is being held in the cash account at Morgan Stanley. Kyle Evans, Galen Kapp, and Dave Lawton met to decide on a recommendation for where the money should be held. They recommended that 90% of the gift be put into investments, and 10% should remain in the cash account. Dave Mooney made a motion to accept the recommendation, and Kyle Evans seconded. It was passed without objection.

 

The ULC went into an executive session. Georgia Reisinger and the guest were excused.

September 8, 2020

Members present: Kim Bedford, Kyle Evans, Galen Kapp, Dave Lawton, Dave Mooney, Matthew Peter-Fritts, Susan Pigott, Jon Seltenheim and Shannon Zimmerman

 

Non-voting members present: Kathleen Kind, Anna Layman Knox and Georgia Reisinger

 

Guest present: Jenny Streeter

 

The meeting was called to order by Kim Bedford. Opening prayer was offered by Pastor Anna Layman Knox. This meeting was held in zoom due to the coronavirus. 

 

Minutes of the August 18, 2020 meeting were approved via email.

 

Spiritual Development was led by Susan Pigott. She read a devotion which compared the wilderness in the Bible with the hard times that we experience in our lives. God is so present to us in the wilderness such that we are often more able to hear God’s voice.

 

Leadership Development was led by Kim Bedford. She led a discussion on an article entitled, Methodism 101- Wesley United Methodist Church. The article gave a brief history of how the United Methodist church evolved and its mission and beliefs.

 

2020 Goals 

 

We will align all resources around key ministries to maximize community impact and disciple-making.

 

1. Carry out 3 large-scale events for diverse community engagement.

2. Share in celebrating at least 27 professions and/or reaffirmations of faith.

3. Fully implement the new discipleship cycle.

 

At the August ULC meeting, there was a question about how we should use the $6,000 grant that we received for Community Impact Sunday. Pastor Kathleen Kind has reached out to several people to get suggestions for an alternative community outreach project to replace Community Impact Sunday which was cancelled due to coronavirus. 

 

Pastor Jenny Streeter gave a report on what she has been doing since she started her appointed position as the Pastor of Discipleship on July 1st. She first spoke about plans to bring people who have completed the Next Step – Membership class into membership. There are 7 people from the winter class and 4 from the spring class which will be brought into membership by September 27th. When added to the 13 confirmands, we are very close to our goal of 27. The next round of Discipleship Cycle classes will begin in October.

 

Pastor Jenny has been spending a lot of her time figuring out how to move forward with the Discipleship Cycle during coronavirus restrictions. She is looking at simplifying the cycle to make it easy to understand so that everyone has an opportunity to participate in all parts of the Discipleship Cycle.

 

Pressing Issues

 

• The Conference requires that parsonage inspections be performed each year. Kim Bedford, Galen Kapp and Jon Seltenheim will do the inspections on September 22, 2020.

 

• There was a proposal to purchase the stage that is currently being rented for outdoor worship. It was decided that it was not in the best interest of the church to accept this proposal.

 

• Kyle Evans shared his plans for Staff/Clergy Appreciation Day which will be celebrated September 20th. 

 

• At the July 21st meeting of the ULC, a proposal for upgrading the fire alarm system was submitted with a cost of $4493. Also included in the proposal was the recommendation to switch our security monitoring company from My Alarm Center to Choice Security which has a monthly monitoring fee of $154. Jon Seltenheim made a motion to accept the proposal and Dave Mooney seconded. The motion passed.

 

• The financial statements were reviewed. Gratitude was shared amongst the Council for the faithfulness of people in giving throughout this challenging season such that we are feeling positive about our current financial position. Susan Pigott made a motion to approve the bank reconciliation and Kyle Evans seconded. Passed without objection.

 

Prep Packet

In the Facility Report, there was a request by the facility manager, John Eckstine, to add recirculating pumps to the water pipes so that there would be warm water at the hands-free faucets throughout the church building. John Eckstine has a quote from Heim for $10,282 to do the work. John suggested that this project be switched out for another project that was on the approved capital expenditure list included in the 2020 budget. Galen Kapp made a motion to install the recirculating pumps with a “do not exceed price” of $10,282. Dave Mooney seconded and it passed without objection. John will secure two more bids and then proceed.

 

ULC retreat will be held September 11-12. The times are 7-9pm on Friday and 9am till 4pm on Saturday.

 

The ULC went into executive session. Georgia Reisinger was excused.

August 18, 2020

Members present: Kim Bedford, Kyle Evans, Galen Kapp, Dave Lawton, Dave Mooney, Matthew Peter-Fritts, Susan Pigott, Jon Seltenheim and Shannon Zimmerman

 

Non-voting members present: Kathleen Kind and Georgia Reisinger

 

Guest: Stephen Gallaher 

 

The meeting was called to order by Kim Bedford. Opening prayer was offered by Matthew Peter-Fritts. This meeting was held in zoom due to the coronavirus. 

 

Minutes of the July 21, 2020 meeting were approved via email.

 

A motion to approve a proposal to hire Salt’n Light Youth Ministries to facilitate the outdoor worship planned for September and October was sent out in an email on August 7th. Salt’n Light will provide the stage, tents for the stage area, tech set up, audio, FM transmitter and microphones to be used during the services. The cost will be $750 per week. The motion passed without objection.

 

Spiritual Development was led by Dave Lawton. He led discussion on the article, Pastor, You Need a Spiritual Growth Plan written by John Ortberg. 

 

Leadership Development was led by Galen Kapp. He led an exercise where the group went into breakout groups to develop “So That” statements for three ministries of the church. 

 

2020 Goals 

We will align all resources around key ministries to maximize community impact and disciple-making.

 

1. Carry out 3 large-scale events for diverse community engagement.

2. Share in celebrating at least 27 professions and/or reaffirmations of faith.

3. Fully implement the new discipleship cycle.

 

Pastor Kathleen Kind gave a review of the goals. The first goal remains on pause. We need to reflect on what community engagement looks like during this pandemic. Discussion was held about what we can do now to reach out to the community. One suggestion was collecting school supplies. Pastor Kathleen will reach out to our mission and outreach team for more ways to engage in the community.

 

This Sunday, August 23rd, a service to receive the 12 confirmands into membership will be held. The service will be outside and start at 11am. This will be an in-person worship for individuals who have preregistered. The service will be recorded and made available for viewing.

 

Pastor Jenny Streeter continues her work on aligning all the ministries of the church to the Discipleship Cycle. She is also working on a service to receive into membership the people who were scheduled to join the church in March and also individuals who have completed the membership class virtually. The next offering of the First Step class will be sometime in the fall.

 

Pressing Issues

Staff Appreciation is scheduled for September 20th. Kyle Evans is coordinating.

 

The budget process will begin in September. The ULC will discuss the budget at their retreat and give a target number for the staff to use when developing budgets for their ministry areas.

 

The proposal from Salt’n Light to facilitate outdoor worship was approved via email without a time frame. Dave Mooney made a motion to secure the Salt’n Light team support for as long as we can be in outdoor worship and to buy a banner for the backdrop of the stage which was included in the proposal. Galen Kapp seconded, and the motion passed without objection.

 

The ULC will plan to meet outdoors at the church for their retreat. A tent will be erected so that the members can be outside while social distancing. If things change and we can not meet in person, we will use zoom.

 

A motion was made by Galen Kapp to have the chair and/or vice chair act as the duly authorized officer on the Morgan Stanley account. Jon Seltenheim seconded, and the motion passed without objection.

 

A motion was made by Galen Kapp to accept the bank reconciliation. Dave Lawton seconded, and the motion passed without objection. There was an update on the PPP loan. The documents for forgiveness of the loan are being prepared by Bill Umberger.

 

The ULC went into executive session. Georgia Reisinger was excused.

July 21, 2020

Members present: Kim Bedford, Kyle Evans, Galen Kapp, Dave Lawton, Dave Mooney, Matthew Peter-Fritts, Susan Pigott, Jon Seltenheim and Shannon Zimmerman

 

Non-voting member present: Kathleen Kind and Georgia Reisinger

 

Guests: Stephen Gallaher and Jen Stoner

 

The meeting was called to order by Kim Bedford. Opening prayer was offered by Susan Pigott. This meeting was held as a ZOOM call in order to meet restrictions due to the coronavirus. 

 

Minutes of the June 23, 2020 meeting were approved via email.

 

A motion to approve the addition of 5 hours a week to Mandy Noss’s position to assist Leslie Petersheim, Communication Director, on a temporary basis was made by Kim Bedford and approved without objection via email on July 6, 2020.

 

Spiritual Development was led by Jon Seltenheim. He presented reflections on the article, Let Bible Reading Get Back to Basics, written by Jen Wilkin. He gave several resources to use to enrich our Bible reading experience.

 

Leadership Development was led by Kyle Evans. He led discussion on the article, So That: Two Powerful Words for Mission Results, written by Lovett Weems, Jr. The article advises churches to formulate a “so that” statement when considering activities or ministry to help stay focused on the mission of the church.

 

2020 Goals 

 

We will align all resources around key ministries to maximize community impact and disciple-making.

 

1. Carry out 3 large-scale events for diverse community engagement.

2. Share in celebrating at least 27 professions and/or reaffirmations of faith.

3. Fully implement the new discipleship cycle.

 

Pastor Kathleen Kind gave a review of the goals. She reported that Pastor Jenny Streeter is studying the Discipleship Cycle so that she can best align ministries of the church with each aspect of the Discipleship Cycle. The ULC would like Pastor Jenny Streeter to come to a meeting and give an update.

 

A service to receive the confirmands into membership has been scheduled for August 23rd. The service will be outside and start at 11am. There are 14 confirmands. The service will be recorded and made available for viewing.

 

Pressing Issues

Jen Stoner, director of CHUM Preschool, gave an update on what she is doing to meet the protocols for a safe return of children to our church facility. She has kept the parents up to date with the ever-changing policies and is working on licensing for the younger classes. As of now, preschool will start September 14th. 

 

The fire alarm system in the church needs an update. John Eckstine gave a proposal to have Choice Security do the work. The ULC wanted a more in depth look at the needs of the system. Jon Seltenheim will contact Jack Seller of the Camp Hill fire department and Don Powell to get a clear picture of what needs to be done to the system to make it as safe as possible.

 

Pastor Jenny Streeter and Sandy Zirbel submitted a Small Group Reentry Plan for approval which is consistent with the reentry plan for in person worship. As the ability to offer small groups is different that the ability to do large worship, the small groups may begin meeting prior to Sunday worship. A motion to accept the plan was made by Jon Seltenheim and seconded by Dave Lawton. Passed without objection.

 

Staff Appreciation is scheduled for September 20th. Kyle Evans volunteered to coordinate.

 

Kim Bedford asked for topics that the ULC feels should be on the retreat agenda. The following will be included:

1. Security

2. Jean Edwards estate money

3. Staff alignment

4. What does radical hospitality look like?

5. What does our worship look like going forward?

6. What are the goals for 2021?

The ULC retreat is scheduled for September 11-12th.

 

One of our long-time members, Jean Edwards, has bequeathed money to the Camp Hill UMC. To honor this gift, the ULC decided to put aside $5000 to be used to help people who are not able to connect to the church during this pandemic due to lack of technology. Jean Edwards was homebound for several years and it was important to her to keep connected to the church by receiving weekly bulletins and being cared for through Pastor Sharon’s homebound ministry. Shannon Zimmerman made the motion to allocate $5000 to the pastors to use toward connecting people to the church. Dave Mooney seconded, and it passed without objection.

 

There will be five openings on the ULC for 2021. Kim Bedford asked if there were any names the group wanted to put forward for consideration. The ULC is asked to send names to Pastor Kathleen Kind or Pastor Stephen Gallaher.

 

Pastor Kathleen Kind will be serving at Helping Hands soup kitchen on August 2nd. Galen Kapp will be joining her, and others will be responding closer to the date.

 

The financial statements were reviewed including the quarterly report of the Morgan Stanley account. A motion was made by Kyle Evans to approve the bank reconciliation and Dave Lawton seconded. Passed without objection.

 

The ULC went into executive session. Georgia Reisinger and guest were excused.

June 23, 2020

Members present: Kim Bedford, Kyle Evans, Galen Kapp, Dave Lawton, Matthew Peter-Fritts, Susan Pigott, Jon Seltenheim and Shannon Zimmerman

 

Absent: Dave Mooney

 

Non-voting member present: Georgia Reisinger

 

Guests: Kathleen Kind and Stephen Gallaher

 

The meeting was called to order by Kim Bedford. Opening prayer was offered by Jon Seltenheim. This meeting was held as a ZOOM call in order to meet restrictions due to the coronavirus. 

 

Minutes of the June 9, 2020 meeting were approved via email.

 

The purpose of the meeting was to welcome Pastor Kathleen Kind and get to know her as she prepares to start her appointment as pastor at Camp Hill UMC on July 1st along with a few items of business.

 

Items of business:

1. New Tech Equipment – To enable us to live stream the New Life in person worship, additional equipment will need to be purchased. The new equipment will cost approximately $5000. Dave Lawton made the motion to purchase the equipment and Jon Seltenheim seconded. Passed without objection.

 

2.  Reopening the church – Pastor Stephen Gallaher has led a team of individuals, with participants from the ULC, staff and laity, to create a plan for reopening the church which has been closed since March due to the coronavirus. The plan was reviewed by Pastor Stephen who led discussion. The plan is attached to the minutes. Highlights of the reopening plan are:

a. July 19th will be the first in person worship.

b. Masks will be required for everyone who enters the building.

c. There will be pre-registration for those who want to attend.

d. Services will only be offered at 9:30am in both the Sanctuary and Worship Center.

e. There will be seats set aside for visitors in the Worship Center.

f. The New Life service will continue to be live-streamed.

A motion to accept the Reopening Plan was made by Susan Pigott and seconded by Matthew Peter-Fritts. Passed without objection.

 

3.  Replacement of furnace in the Potter’s House – The furnace in the Potter’s House needs to be replaced. John Eckstine received two bids for a new 95% efficient gas furnace from Heim (cost $9,452) and UGI (cost $15,206). Dave Lawton made a motion to accept the Heim bid. Jon Seltenheim seconded the motion subject to the confirmation that the Heim furnace was as efficient as the UGI unit. Georgia Reisinger will contact John Eckstine to ensure that the Heim unit has the same efficiency rating and if so, will contract Heim to replace the furnace. Passed without objection. 

 

The ULC went into executive session. Georgia Reisinger was excused.

 

Reopening Plan for the Camp Hill UMC

June 22, 2020

At Camp Hill United Methodist Church, we take the physical health and spiritual well-being of our congregation, staff and community very seriously. Please continue to pray for those who are affected by this virus – those who are ill, the medical professionals treating them, the scientists working on vaccines and cures, those with mental health concerns, and the leaders making tough decisions to try and curb the spread of the virus and keep us safe, as well as those who are feeling lonely and isolated at this time. 

 

In light of Cumberland County moving to the green phase of the plan for re-opening following the COVID-19 pandemic, the leadership of Camp Hill United Methodist Church has been in conversation about how we begin to move toward re-gathering for in-person worship. We hope to address many questions or concerns here, with the following guidelines, but feel free to contact the church with additional questions or clarifications.

 

Our re-entry team proposals”

1. To begin in-person worship beginning Sunday, July 19th.

Worship will continue to be live-streamed on the Camp Hill UMC YouTube Channel: youtube.com/c/camphillumc. You can also find a link to the livestream from our church homepage and Facebook Page.

In keeping with CDC guidelines. When we do return to in-person worship, the following guidelines we be honored:

• All congregants will need to wear masks upon building entry and remain intact while in-doors. We encourage you to bring your own mask, however we will also have masks available at the church.

 

• You will be asked to pre-register each week for the service you would like to attend. Leslie recommends we use planning center for pre-registration. We estimate a maximum attendance of approximately 75 persons in each worship service. You will notice on the sign-up that we have divided that number into “family units”, which could range from 1 person to many, depending on the size of your family. We do recommend that space be set up in the Wesley Center to accommodate any visitors, up to 20 spaces. No one wants to tell a visitor they cannot enter.

 

• Seating will be arranged to allow for families and individuals to be seated at a safe distance from other individuals or family groups. 

 

• We propose holding one service for both Celebration and New Life initially at 9:30 in order to streamline sanitizing. This will be routinely evaluated given the number of registrants.

 

• There will be no congregational singing. We realize people may hum or sing while masked. Hymnals, Bibles, and Friendship folders have been removed. 

 

• There will be no printed bulletin. We will utilize our large screens for announcements, call to worships, unison prayers, etc.

 

• We propose the utilizing worship leaders, special music, and bells (Celebration) for our services. We recommend returning Keith Roden to his paid staff role on July 1.

 

• We recommend the closure of the children’s play areas in both Celebration and New Life service. We do recommend that Katie Knorr prepare an activity bag (brown paper bags, with a variety of kids things for use during the service and take home.

 

• We recommend that Celebration attendees enter the building through the front glass doors. We recommend the New Life attendees enter through doors three and four directly into the Wesley Center.

 

• Upon arrival, staff and willing volunteers will serve as greeter and ushers. Names of pre-registered person will be checked off so we know who is in actual attendance on a particular Sunday. Doors will be opened by the greeter. I am willing to serve to train the greeters and ushers. Volunteers will be sought.

 

• Dr. Donny Peter-Fritz and Carrie Pucino have prepared the following medical guidelines: (They are also preparing a list of questions to be asked attendees in pre-registration.)

 

We respectfully ask that you stay safe and stay home if:

 

you OR someone you live with OR someone you have been in contact with has or had any of the following symptoms within 7 days of your desired church service date:

 

• Fever of 100.4 or higher (please take yours and your family members’ temperatures the morning of your desired church service date and if anyone has a temperature of 100.4 or greater, please stay home)

• Chills

• Cough

• Shortness of breath or difficulty breathing

• Fatigue

• Muscle or body aches

• Headache

• New loss of taste or smell

• Sore throat

• Congestion or runny nose

• Nausea or vomiting

• Diarrhea

• you have been in contact with someone who has been diagnosed with COVID-19 OR suspects they may have COVID-19 within 14 days from your desired church service date

• you have been diagnosed with COVID-19 and are still under quarantine as directed by your primary care provider

 

• Sanitizing responsibilities will need to be determined regarding hiring a service or utilizing volunteers. John Eckstine has indicated that the mister is being shipped tomorrow from the warehouse.

 

• Hand sanitizing stations will be available throughout the church.

 

• We recommend that Celebration attendees utilize the gathering space bathrooms, while the New Life attendees utilize the bathrooms next to the equipment room. This will minimize additional contact.

 

• Offering baskets will be placed at the entrances for all services

 

• We will not be able to offer a hospitality time currently, subject to ongoing evaluation.

 

• During this season, you may also consider gathering with a small group of others in a home to worship online together. Should you choose to do that, we ask that you continue to follow guidelines for safety.

 

• Transportation to and from Bethany Village has been suspended until further notice.

 

• Not all of our Senior members have internet capability, nor a smart phone. Plans are being prepared to ascertain who has not been able to worship and how to correct it.

 

• Our nursery will not be available during the early stages of re-entry. 

 

The question was raised, post meetings, if this is a time to review the structure of services overall. 

 

Respectfully submitted:

Pastor Gary Weaver, Pastor Kathy Kind, Pastor Jenny Streeter, Carrie Pucino, Dr. Donny Peter-Fritz, Nick Snider, Keith Roden, Susan Pigott, Leslie Petersheim, Sandy Zirbel, Georgia Reisinger, Don Powell, Galen Kapp, and Pastor Stephen Gallaher.

May 19, 2020

Members present: Kim Bedford, Kyle Evans, Galen Kapp, Dave Lawton, Matthew Peter-Fritts, Susan Pigott, Jon Seltenheim and Shannon Zimmerman

 

Absent: Dave Mooney

 

Non-voting members present: Gary Weaver and Georgia Reisinger

 

Guests: Rich Long, Kathleen Kind and Stephen Gallaher

 

The meeting was called to order by Kim Bedford. Opening prayer was offered by Pastor Gary Weaver. This meeting was held as a ZOOM call in order to meet restrictions due to the coronavirus. 

 

Minutes of the April 14, 2020 meeting were approved via email.

 

Spiritual Development was led by Matthew Peter-Fritts. He reflected on how we need to learn to live into the mystery of not knowing. We need to have faith and know that love awaits us at the end.

 

Leadership Development was led by Jon Seltenheim. He reviewed notes he had taken during a webinar entitled “Reopening the UMC”. During this time of online worship, churches are looking at how to make their services as meaningful as possible. There was discussion on when churches will reopen and what worship will look like as we remain vigilant about keeping our congregation safe. An online survey sent out in the Weekend Update has had 124 responses so far and will help guide our reopening schedule and procedures.

 

2020 Goals 

We will align all resources around key ministries to maximize community impact and disciple-making.

1. Carry out 3 large-scale events for diverse community engagement.

2. Share in celebrating at least 27 professions and/or reaffirmations of faith.

3. Fully implement the new discipleship cycle.

 

Pastor Gary Weaver and Pastor Stephen Gallaher reported on the 2020 goals.

1. We are still looking at having community engagement but are unsure exactly what that will look like.

2. Pastor Stephen spoke about how impressed he has been with the confirmation class that he and Kayt Hughes have been leading. They are still planning on doing a “Day Apart”, perhaps in August. Pastor Gary reported on the Discipleship Cycle. There were 12 individuals who attended the First Step class and then Pastor Gary led a baptism class. The Membership class, which was to start May 17th, was postponed until May 24th due to technical difficulties. The membership binder has been updated through the work of Jenny Streeter, Leslie Petersheim, Sue Moran and Georgia Reisinger. This binder that Pastor Jack Grove created is an amazing resource for people joining Camp Hill UMC. 

3. Sandy Zirbel and Jenny Streeter are working together to see what the Discipleship Cycle will look like in the fall as we navigate this time of the coronavirus.

 

Pressing Issues

 

Bill Umberger, church treasurer, reviewed the financial position of the church. We are up to date with all our bills and have paid the full Shares of Ministry for May. The use of Pushpay for online giving has continued to grow with over 300 accounts.

 

Kyle Evans made a motion to approve the bank reconciliation. Galen Kapp made the second and it was approved without objection.

 

The church has been approved for a Payroll Protection Program loan. A motion to accept the funds was made by David Lawton and seconded by Susan Pigott. Passed without objection.

 

Brad Gardner, Leslie Petersheim and Pastor Gary have been in conversation about what worship will look like in the coming months. To continue live streaming worship, we will need to bring in more people and perhaps more equipment.

 

Reentry into church has become a complicated topic. Pastor Gary is putting a team together to look at how we reopen and what precautions we should take to keep people safe while offering a meaningful worship service. This committee will be made up of two ULC members, some staff and some lay people. Pastor Gary asked the ULC members to send him names of lay people they feel would be willing to serve on this committee.

 

Leslie Petersheim is working on a Connection Card that can be used by people who watch the live stream worship service so we will know who is worshiping with us. She is also looking at putting a survey on social media to pull together information about how we can connect with people who are worshiping online.

 

We are quickly approaching July 1st when Pastor Gary will move to his new position of District Superintendent of the Lewisburg District and Pastor Kathleen Kind will begin her appointment at Camp Hill UMC. Pastor Kathleen expressed her thanks for the time that Pastor Gary has spent with her to introduce her to Camp Hill UMC. She also spent time with Pastor Anna Layman Knox before Pastor Anna started her renewal leave. Pastor Kathleen will continue to be in conversation with Pastor Gary and will start communicating with Pastor Stephen Gallaher and other staff so that she is ready to go July 1st.

 

The Fineview parsonage inspection will proceed as planned on May 27th at 6:30pm.

 

The fall stewardship campaign is scheduled for November 8-22. There is a chance that a large portion of our congregation will be worshiping exclusively online so the team will need to be creative in how they conduct the campaign.

 

The Susquehanna Annual Conference has been rescheduled for October 3rd in Williamsport. It will be a one-day event and will most likely be, at least in part, virtual. Kim Bedford, Kayt Hughes and Morgan Faranov will be the lay leaders from Camp Hill UMC.

 

The date of June 9th has been added for a check in meeting. The meeting of June 23rd will be a time to meet with and welcome Pastor Kathleen.

 

Things to celebrate:

The Ministry Impact Sheet included celebrations from several Camp Hill UMC ministry areas. Great things are happening even while we are not physically together.

 

Pastor Gary made a request during Sunday worship for Chinet paper plates to donate to Helping Hands Ministry. Thanks to the congregation for bringing in over 1600 plates.

 

The Emergency Needs fund has received many generous gifts and we are now in a place where we can make a difference to those who are struggling and request assistance.

 

A second Pop Up Food Drive will be held on May 30th from 9am till noon. 

 

The organization of the Baccalaureate service for the Camp Hill School District seniors was not going well. Kayt Hughes and Pastor Gary have offered to conduct the service. Baccalaureate will include two students reading scripture, music and a message from Pastor Gary.

 

Vacation Bible School has been reimagined and will be held June 8-12. There are over 140 children currently enrolled.

 

Several members of the congregation held a “Bags for Heroes” collection and sent 65 gift bags to the workers at Bethesda Mission along with a generous donation so that the ministry there can continue.

 

At the June 9th meeting, discussion will be held on how to use the money from the PPP loan to impact ministry.

 

The ULC went into executive session. Georgia Reisinger and guests were excused.

April 14, 2020

Members present: Kim Bedford, Kyle Evans, Galen Kapp, Dave Lawton, Dave Mooney, Matthew Peter-Fritts, Susan Pigott, Jon Seltenheim and Shannon Zimmerman

 

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

 

Guests: Denise Burkhardt, Kathleen Kind and Stephen Gallaher

 

The meeting was called to order by Kim Bedford. Opening prayer was offered by Pastor Anna Layman Knox. This meeting was held as a ZOOM call in order to meet restrictions due to the coronavirus. 

 

Minutes of the March 10, 2020 meeting were approved via email.

 

On Tuesday, March 24th, guiding principles for the investment account were sent out to be approved via email. Dave Mooney made a motion to accept the proposed guiding principles and Kim Bedford seconded. Passed without objection. The guiding principles are as follows:

 

All undesignated memorial funds donated to the church will go into the Investment Account (Morgan Stanley Account) as long as the unencumbered cash in the general operating account has a balance of $10,000 or more. If the balance of the unencumbered cash is less than $10,000, undesignated memorial funds will go into the general operating account. The balance at the end of the month will be used to determine where the undesignated memorial funds go each month. Earnings to be allocated to designated funds in the Investment Account will be interest and dividends only. The interest and dividends added to the account will be allocated across all accounts proportionally. The management fee for the account will be shared by all accounts proportionally. The unrestricted funds in the Investment Account will accrue all (un)realized gain/loss.

 

Spiritual Development was led by Kim Bedford. She questioned how people who don’t know God cope during this time of isolation and uncertainty. How do people who do not believe survive this crisis?

 

Leadership Development was led by Shannon Zimmerman. She guided discussion on the article, Becoming a Distributed Church: Why It’s Worth the Shift by J R Briggs. 

 

2020 Goals 

 

We will align all resources around key ministries to maximize community impact and disciple-making.

 

1. Carry out 3 large-scale events for diverse community engagement.

 

2. Share in celebrating at least 27 professions and/or reaffirmations of faith.

 

3. Fully implement the new discipleship cycle.

 

Pastor Gary Weaver and Anna Layman Knox reported on the 2020 goals.

 

1. Our Community Impact Sunday scheduled for May 30th will evolve into Community Impact Summer. The activities that were scheduled to happen on that one day will be spread out over the summer months. We will still be going out into the community and serving but in small groups at different times. 

 

The Rise Against Hunger event is scheduled for November 8th.

 

2. We celebrate that 12 people have signed up for our online First Step class that will start on April 19th. There are also people signed up for the online baptism class to be held on May 3rd. Pastor Stephen Gallaher and Kayt Hughes continue their work with the confirmand class. The discipleship team is dedicated to continuing the work of the Discipleship Cycle during this challenging time.

 

3. Update to be discussed in executive session. 

 

Pressing Issues

 

Bill Umberger, church treasurer, reviewed the financial position of the church. It has been an encouraging few weeks as the generosity of the congregation continues during this time when we are not meeting in the church building. Bill outlined his plan for paying bills. The members of the board would like to see an updated cash flow report for the next meeting.

 

On August 2nd, the ULC will participate in a service opportunity at Helping Hands Soup Kitchen with Pastor Kathleen Kind.

 

The rental values of the two church-owned parsonages have not been adjusted to reflect current rental values in several years. Susan Thomas was asked to research current values. These new rental values will be put forward at our Church Conference for approval.

 

When a pastor moves out of a church parsonage, the conference requires that the Parsonage Inspection at Time of Transition Form be completed. Kyle Evans, Galen Kapp, Matthew Peter-Fritts and Susan Pigott volunteered to carry out the inspection at 231 Fineview Rd. as Pastor Gary Weaver moves. The date to perform the inspection is Wednesday, May 27th at 6:30 pm.

 

The fall stewardship campaign will be held November 8-22, 2020. We will be using the same curriculum as we did in 2019. Galen Kapp and Dave Lawton will be part of the team to carry out the campaign. Members of the congregation who have agreed to be part of the team are Faith Blough, Kelly Sollenberger and Kurt Vollert. Leslie Petersheim, who serves as our Director of Communications, will also be part of the team.

 

The livestreaming of Sunday service will continue until the end of May. The service will be recorded in the Worship Center where the equipment is located. Being sensitive to those who worship in the sanctuary, ways are being looked at to bring in aspects of the sanctuary into the livestream worship.

 

The General and Jurisdictional Conferences for 2020 have been cancelled. Annual Conference has not been cancelled at this time though registration has not started and the thought that 1,400 people will gather at the end of May seems unlikely.

 

Pastor Anna Layman Knox will begin her renewal leave on April 15th and return September 7th. She gave a brief report on what she will be doing during her leave which includes writing, reading, and participating in online training. There were several plans that have been cancelled. She expressed her deep appreciation to the ULC for allowing this renewal leave to happen.

 

Celebrating 27 professions and/or reaffirmations of faith is one of the Camp Hill UMC 2020 goals. In order to measure the goal, the following definition, written by Matthew Peter-Fitts, will be used for “reaffirmation of faith”.

 

In celebrating a reaffirmation of faith, we stand with the repentant believer who, having previously made a profession of faith in Christ, now confesses they have not been living into God’s sanctifying grace. Upon personal conviction of this lack of transformation and with godly counsel, they prayerfully chose to participate in a recommitment to their baptismal covenant.

 

The meeting dates of June 23rd, July 21st and August 18th were agreed upon. The yearly parsonage inspections will be held on September 22nd. 

 

A motion was made by Kyle Evans to approve the bank reconciliation. Jon Seltenheim seconded, and it passed without objection.

 

The ULC went into executive session. Georgia Reisinger and guests were excused.

March 10, 2020

Members present: Kim Bedford, Kyle Evans, Galen Kapp, Dave Lawton, Matthew Peter-Fritts, Susan Pigott, Jon Seltenheim and Shannon Zimmerman

 

Absent: Dave Mooney

 

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

 

Guests: Robert Brightbill, Stephen Gallaher, Ann Huff and Carol Rhodes

 

The meeting was called to order by Kim Bedford. Opening prayer was offered by Shannon Zimmerman. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

 

Minutes of the February 11, 2020 meeting were approved via email.

 

Spiritual Development was led by Galen Kapp. He read Psalm 8 three times, from three different translations, along with sharing images of outer space. 

 

Leadership Development was led by Matthew Peter-Fritts. He guided discussion on the article, Thank God, American Churches Are Dying by Ericka Andersen.

 

2020 Goals 

 

We will align all resources around key ministries to maximize community impact and disciple-making.

 

1. Carry out 3 large-scale events for diverse community engagement.

 

2. Share in celebrating at least 27 professions and/or reaffirmations of faith.

 

3. Fully implement the new discipleship cycle.

 

Pastor Gary Weaver and Anna Layman Knox reported on the 2020 goals.

 

1. Pastor Anna celebrated that Camp Hill UMC has received a $6000 grant to finance the Rise Against Hunger meal packing event and Fresh Expression Ministries. Work continues with the planning of the meal packing event. The goal is to move the event to a location out in the community. 

 

On May 31st, Camp Hill UMC will be worshiping in a different way by going out into the community and serving. At 5:30pm on Community Impact Sunday, there will be a potluck dinner and a time of sharing testimony. ULC members were encouraged to find a place in the community to volunteer and if possible, find a place to lead a group of volunteers.

 

2. Pastor Anna shared that on March 29th, eight people will be joining the church and five of them are joining by reaffirmation or profession of faith. Pastor Stephen Gallaher expressed his desire to have the confirmands included in the goal. Shannon Zimmerman made a motion to change the number of professions and/or reaffirmations of faith to 27 to include the 15 youth that are in the confirmation class. Dave Lawton seconded. Passed without objection. 

 

3. The new part time position of Pastor of Discipleship has been filled by Jenny Streeter. She will begin her ministry here at Camp Hill UMC on March 29th. 

 

Pressing Issues

 

The first order of business was to sing Happy Birthday to our newly appointed pastor, Kathleen Kind. Pastor Gary Weaver took a video which he sent to help her celebrate the day. We also celebrated the birthdays of Galen Kapp and Kyle Evans.

 

The group moved into Church Conference. Minutes of the Church Conference are available on the Camp Hill UMC website.

 

Those in attendance moved back into ULC council meeting.

 

A sheet was passed around the table for ULC members to write prayer requests for the April Prayer Calendar.

 

The approved 2020 Leadership Covenant was passed around the table for members to sign.

 

The dates of September 11 and 12 were set for the 2020 ULC retreat. The retreat will be held at the Silver Springs Retreat Center starting at approximately 7pm Friday and ending at approximately 7pm Saturday. All members are asked to make a commitment to be at the retreat for the entire time.

 

In the February meeting, it was decided that there needed to be a definition of “reaffirmation of faith”. Matthew Peter-Fritts drafted a definition to be used in holding us accountable to Goal #2. After discussion, it was decided that Matthew should make some minor edits and send the revised definition to the members for approval. The Pastor of Discipleship will be looking at the definition as she begins her work here at Camp Hill UMC.

 

The finances were reviewed. The council has asked that the maintenance contract held by Heim be reviewed and put out for bid when the contract expires. Jon Seltenheim shared information about our Morgan Stanley account in light of the recent downturn in the financial markets. He feels that the diversification of the funds has helped to reduce the size of the decline in the portfolio, (he will be contacting Susan Fulginiti, chair of the Camp Hill UMC Investment Team for follow-up). 

 

Work at the church facilities was discussed. The Fineview parsonage is getting some minor updates to prepare for Pastor Kathleen Kind. Other projects that were approved during the budgeting process are being completed as funds are available. The Small Jobs Crew has been doing some work throughout the year. Kyle Evans offered to join the Small Jobs Crew. Discussion was shared on how to more highly publicize small jobs work.

 

The Charge Annual Financial Audit is a Conference report that is submitted each year. Jeff Stoner and Bill Parish completed the report. A motion was made by Susan Pigott to approve the audit and Jon Seltenheim seconded. Passed without objection. Appreciation was expressed for the ongoing faithfulness of these volunteers to complete this report. Also, the efforts of Bill Umberger to balance the books on a monthly basis was expressed as well. 

 

A motion was made by Jon Seltenheim to approve the bank reconciliation. Galen Kapp seconded, and it passed without objection.

 

The guests were asked if there were any concerns they wanted to bring to the council. Robert Brightbill asked about the freezer replacement. There has been $2200 donated to replace the freezer. The freezer cost is $2600.

 

The coronavirus has started to have implications for the lives of our congregants, specifically, the residents at Bethany Village. There was a request to stream the service to Bethany Village and to all who want to worship but are reluctant to come to church. Pastor Gary and Pastor Anna will be looking into ways to make this happen. There are also changes being made during worship to protect those who come on Sunday mornings.

 

The ULC went into executive session. Georgia Reisinger and guests were excused.

February 11, 2020

Members present: Kim Bedford, Kyle Evans, Galen Kapp, Dave Lawton, Dave Mooney, Matthew Peter-Fritts, Susan Pigott, Jon Seltenheim, and Shannon Zimmerman

 

Non-voting members present: Gary Weaver, Anna Layman Knox, and Georgia Reisinger

 

Guest: Leslie Petersheim

 

The meeting was called to order by Kim Bedford. Opening prayer was offered by Matthew Peter-Fritts. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

 

Minutes of the January 16, 2020 meeting were approved via email.

 

A motion to approve Pastor Brand Eaton’s request to designate his salary as housing allowance was made by Shannon Zimmerman and seconded by Matthew Peter-Fritts. Approved without objection. This action was conducted via email on January 28, 2020.

 

Spiritual Development was led by Kyle Evans. He shared his spiritual journey and expressed his intention to use his strengths to follow God’s plan for his life.

 

Leadership Development was led by Dave Lawton. He guided discussion on the Leadership Covenant which is reviewed each year and is used to outline the expectations and code of conduct for ULC members. After discussion, a motion was made by Dave Lawton to adopt the Leadership Covenant of 2019 for 2020 with one addition (in italics).

 

“I will learn, be involved with and when assigned, demonstrate support for the special area for which I am working with staff and volunteers at CHUM, including appropriate and timely reporting back to the ULC.”

 

Dave Mooney made the second and the motion passed without objection.

 

2020 Goals 

 

We will align all resources around key ministries to maximize community impact and disciple-making.

 

1. Carry out 3 large-scale events for diverse community engagement.

 

2. Share in celebrating at least 12 professions and/or reaffirmations of faith.

 

3. Fully implement the new discipleship cycle.

 

Pastor Gary Weaver and Anna Layman Knox reported on the 2020 goals.

 

1. Pastor Anna announced that Camp Hill UMC has applied for and expects to receive a $7000 grant from the Buchholz Foundation to finance the Rise Against Hunger meal packing event. We have also received a $6000 grant from the Susquehanna Conference for our Community Impact Sunday.

 

2. Pastor Gary spoke on how there needs to be an explanation of what “reaffirmation” means.

 

3. The pastors are in conversation with an individual to fill the role of Director of Discipleship. They hope to have the position filled in the next 60 days. The next Discipleship Cycle will begin April 17th with 7 people signed up already for the First Step Class.

 

Pressing Issues

 

The Pressing Issues listed on the agenda included several items relating to the administration of the Investment Account. In order to expedite the meeting, Pastor Gary asked for three ULC members to work on these items with Bill Umberger, Camp Hill UMC treasurer, and report back to the ULC with their recommendations. Kyle Evans, Galen Kapp, and Dave Lawton volunteered and will present their recommendations at the March meeting.

 

A motion was made by Jon Seltenheim to approve the bank reconciliation. Dave Mooney seconded and the motion passed without objection.

 

The ULC went into executive session. Georgia Reisinger and guest were excused.

January 16, 2020

Members present: Kim Bedford, Kyle Evans, Galen Kapp, David Lawton, Matthew Peter-Fritts, Jon Seltenheim and Shannon Zimmerman

 

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

 

Absent: Dave Mooney

 

The meeting was called to order with prayer by Kim Bedford. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

 

Minutes of the December 10, 2019 meeting were approved by email.

 

Spiritual Development was led by Kim Bedford in Dave Mooney’s absence. Dave authored an essay that Kim read aloud. The focus was that we should share our story and show our faith to people we meet. 

 

Leadership Development was led by Kim Bedford. She guided discussion on insights from the “Know Your Job Workshop” which several of the ULC members attended. 

 

2020 Goals 

We will align all resources around key ministries to maximize community impact and disciple-making.

 

1. Carry out 3 large-scale events for diverse community engagement.

2. Share in celebrating at least 12 professions and/or reaffirmations of faith.

3. Fully implement the new discipleship cycle.

 

Pastor Gary Weaver and Anna Layman Knox reported on both the 2019 goals and the 2020 goals.

 

Recap of 2019 goals:

The average Sunday worship service attendance for the year was 528. This is short of our goal of 600 but the pastors are encouraged by the number of new people that come each week. The pastors stressed the importance of making connections with visitors and all people on Sunday mornings, ensuring that others find ongoing connection. They also stressed the importance of inviting people to come to church.

 

Leslie Petersheim created the “2019 Year in Review” to highlight the ministry that happened during 2019 here at Camp Hill UMC. She will publish this each year to communicate to the congregation the highlights of the year. Awareness was brought to the fact that music ministries were not included this year. That unintentional oversite will be corrected for next year.

 

2020 Goals:

1.There are two community events that are currently being planned. Community Impact Sunday will be on May 31st. This will be a day that we will worship by going out into the community and serving. We have received a $6,000 grant from the Susquehanna Conference to cover the costs.

 

The second community event will be taking our Rise Against Hunger meal packing event out into the community. Plans for a third event are still being discussed.

 

2. There are no new professions or reaffirmations of faith currently.

 

3. The First Step Class, which started January 5th, is going very well with 12 people attending. This class is the on ramp to the Discipleship Cycle. Hannah Sledge will end her time with Camp Hill UMC as the Discipleship Cycle consultant at the end of January, and the pastors are looking for someone who will continue this important work in a role of Director of Discipleship.

 

Pressing Issues

First action was to fill chair, vice-chair and executive session recording secretary positions for 2020. Jon Seltenheim made a motion to elect Kim Bedford as Chair of Trustees/Lay Leader/Staff Parish Liaison to the District Superintendent/Council Chair. Shannon Zimmerman seconded. Approved without objection.

 

Jon Seltenheim made a motion to elect Dave Mooney as Vice-Chair and Shannon Zimmerman as executive session recording secretary. Matthew Peter-Fritts seconded. Approved without objection.

 

Working group roles for 2020 were discussed. Galen Kapp will be working with the facility team, Kyle Evans will be working with sports ministry and Matthew Peter-Fritts will be working with kitchen ministry. Jon Seltenheim will continue working with the Investment Team and Dave Mooney will continue with adult discipleship.

 

At the February meeting, the covenant for 2020 will be amended. ULC members are asked to prayerfully consider what should be included in the covenant. 

 

The Protocol of Reconciliation & Grace Through Separation is one of several plans being presented at General Conference in May. The plan has wide theological backing of church leaders from very diverse backgrounds and beliefs. If this plan passes, the church will look very different. Kayt Hughes will be one of the 862 delegates who will be voting at General Conference in May 2020. Pastor Gary will be attending as an alternate. Pastor Gary encouraged the ULC members to become familiar with the plan.

 

The Trustee Report is a conference report done each year that is included in our Church Conference booklet. Shannon Zimmerman made a motion to accept the completed Trustee Report. Kyle Evans seconded. Approved without objection.

 

The dates for ULC meetings in 2020 were set. The meetings will be held on the second Tuesday of the month except for May and June. The May meeting will be held on the 19th and the June meeting will be held on the 23rd. All meetings will begin at 6:30pm.

 

Commissioning Sunday for ULC members is scheduled for January 26th and will be held in all four services.

 

The conference requires the church to review the accuracy of all bank accounts held by ministry areas. Shannon Zimmerman made a motion to authorize Bill Parish and Jeff Stoner to complete the audit. Jon Seltenheim seconded. Approved without objection. As a point of information, this review is in keeping with conference policy.

 

Jon Seltenheim led a discussion on the financial reports. The contributions in December and early January enabled Camp Hill UMC to pay 100% of our Shares of Ministry for 2019. The members would like to have better documentation for the bank reconciliation, so next month a more comprehensive report will be given. The motion to accept the bank reconciliation was made by Shannon Zimmerman and seconded by Dave Lawton. Approved without objection.

 

The ULC went into executive session. Georgia Reisinger was excused.

December 10, 2019

Members present: Kim Bedford, Jim Clahane, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

 

Non-voting members present: Gary Weaver, Anna Layman Knox, and Georgia Reisinger

 

Excused: Rachel Beaver and Steve Hetrick

 

In attendance: Kyle Evans, Ann Huff, Galen Kapp, David Lawton, and Matthew Peter-Fritts

 

The meeting was called to order with prayer by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

 

Minutes of the November 12, 2019 meeting were approved by email.

 

Leadership Development was led by Jim Clahane. He guided discussion on an article by Sue Nilson Kibbey entitled, “Prayer is the Spiritual Electricity of Congregational Revitalization”.

 

2019 Goals 

 

1.Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

 

2. Develop and implement a path for adult discipleship.

 

3. Develop and implement a communication plan to maximize congregational understanding.

 

4. Achieve attendance increase to 600 on average per week.

 

Thanks to Kim Bedford, Kyle Evans, Jon Seltenheim and Shannon Zimmerman for sharing with the congregation the status of the 2019 goals in Sunday services. This Sunday, December 15th, Hannah Sledge, our Discipleship Cycle Consultant, will share comments about the Discipleship Cycle in a video. The following week, December 22nd, Leslie Petersheim will share how the communication plan at Camp Hill UMC is being developed in a video.

 

The 69% increase of participation in adult discipleship and a 70% increase in New Life ushers was celebrated. 

 

Pressing Issues

 

A motion to approve Pastor Sharon Miller’s Housing Allowance Tax letter was made by Kim Bedford and seconded by Don Powell. Approved without objection.

 

Pastor Gary presented results of the Earn, Save, Give stewardship campaign to date. He is encouraged by the participation of those who call Camp Hill UMC home with 209 pledges totaling over $890,000 received for 2020. Scott Mackenzie from Horizons Stewardship (a fundraising company that provides stewardship planning services) has been in conversation with Pastor Gary about current trends in giving. As a result, Pastor Gary is feeling confident that we will be able to meet the proposed 2020 budget. Pastor Gary expressed his gratitude to Steve Hetrick and Dave Mooney for their work with the stewardship campaign and the ULC members for turning in pledge cards.

 

The first ULC meeting of 2020 will be Thursday, January 16th. The meetings for February – December of 2020 will typically be held on the second Tuesday of each month.

 

A Town Hall Meeting was scheduled for February 23rd following services. This is a time for people to share questions and feedback with ULC members and to be introduced to and brainstorm around the Camp Hill UMC 2020 goals. Lunch will be provided.

 

Commissioning Sunday for the new ULC members was scheduled for January 26th and will be held in all four services.

 

Jon Seltenheim led a discussion on the budget. The proposed 2020 budget is $51,000 lower than the 2019 budget. Our Shares of Ministry for 2020 are $17,000 lower than 2019 which represents the largest single reduction. There was a discussion on several line items. The approval of the budget was postponed to the executive session portion of the meeting.

 

A sign-up sheet was circulated for ULC members to designate which workshop they will attend on January 4th at the “Know Your Job Workshop” to be held at Crosspoint UMC. Some topics of the workshops are Finance, Trustee, Simplified Accountable Structure and SPRC.

 

A proposal from Keith Roden was presented by Pastor Gary. There are 3 octaves of handbells that need to be replaced. There is also a desire to add the 7th octave of bass chimes and two large handbells. The request presented was to be able to keep the proceeds from the sale of the 3 octaves of old handbells and put them toward the purchase of the new. The proceeds should be between $3000-$4500. A motion that the money from the sale of the used bells will go back into the bell ministry to purchase new bells was made by Dave Mooney and seconded by Shannon Zimmerman. Approved without objection.

 

A second request from Keith Roden to allow him to publicly seek donations from the congregation for the purchase of the new bells was presented. A motion to deny this request was made by Dave Mooney and seconded by Shannon Zimmerman. Approved without objection.

 

Jon Seltenheim led a discussion on the financial reports. Camp Hill UMC has not been able to pay Shares of Ministry in October and November because of cash flow. The hope is that we will pay them in December. The ULC will continue to pay close attention to the cash flow. The motion to accept the bank reconciliation was made by Jim Clahane and seconded by Don Powell. Approved without objection.

 

The ULC went into executive session. Georgia Reisinger and guests were excused.

November 12, 2019

Members present: Kim Bedford, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

 

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

 

Excused: Rachel Beaver

 

In attendance: Kyle Evans and Galen Kapp

 

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

 

Minutes of the September 10, 2019 meeting were approved by email.

 

On October 30, 2019 via email, a motion was made by Jim Clahane to withdraw $40,000 from the General Fund in the Endowments to pay for the roof repairs completed in October. Steve Hetrick seconded the motion and it passed without objection. 

 

Spiritual Development was led by Jon Seltenheim. He reflected on the challenges of sustaining a meaningful prayer life. He introduced the council to several books which he has found helpful in his prayer life. 

Face to Face by Kenneth Boa

A Diary of Private Prayer by John Baillie

Hearing God’s Voice by Henry and Richard Blackaby

 

Leadership Development was led by Dave Mooney. He guided discussion on the seventh and eighth chapters of the book by Matt Miofsky and Jason Byassee entitled 8 Virtues of Rapidly Growing Churches. 

 

2019 Goals 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

 

2. Develop and implement a path for adult discipleship.

 

3. Develop and implement a communication plan to maximize congregational understanding.

 

4. Achieve attendance increase to 600 on average per week.

 

Pastor Gary Weaver and Pastor Anna Layman Knox gave a check-in of our 2019 goals.

 

1. At the time of this meeting there are nine individuals on a mission trip to Mexico. This is the first time Camp Hill UMC has partnered with Give Ye Them To Eat to send people to help further the mission in Mexico. We celebrate that people who are completely new to international mission trips are participating.

 

2. The first cycle of the Discipleship Cycle was successful. After going through the cycle, there are a few tweaks in the scheduling that will be made before the second cycle. Also, a plan to follow up with people who have participated in the “First Step” classes is being created by Hannah Sledge.

 

3. Leslie Petersheim put the Church Conference booklet on the website in response to a request last year to make the materials available prior to the meeting.

 

4. We are still short of our goal of 600 average attendance. There are weeks where attendance is over 600 but not consistently. The pastors challenged the council to continue inviting people to come to church.

 

Pressing Issues

 

A motion to adopt a guiding principle for the funding of the Director of Sports Ministries salary was made by Dave Mooney and seconded by Steve Hetrick. The guiding principle sets the portion of the salary that the Upward sports program will be responsible for starting in 2020. Passed without objection.

 

The people nominated as Lay Members to Annual Conference who will be voted on at Church Conference are Kim Bedford, Steve Hetrick and Kayt Hughes. The alternates nominated are Morgan Faranov, Dave Mooney and David Lawton. A motion was made by Jim Clahane to approve the nominees and Don Powell seconded. Passed without objection.

 

To celebrate our 2019 goals with the congregation, volunteers will prepare a 3-5 minute report on each goal to share in Sunday services over a four week period in December. The schedule is as follows:

 

December 1 Kyle Evans

December 8 Kim Bedford and Shannon Zimmerman

December 15 Hannah Sledge

December 22 Leslie Petersheim 

 

Jon Seltenheim led a discussion on the financial reports and 2020 proposed budget. Several reports were reviewed. After looking at reports and contribution trends, the ULC challenged the pastors to lower the 2020 budget to $1,610,000 which is 95% of the 2019 budget. The final 2020 budget will be approved at the December 10th meeting. The motion to accept the bank reconciliation was made by Steve Hetrick and seconded by Jim Clahane. Passed without objection.

 

Pastor Gary encouraged current and future members of the ULC to attend the ”Know Your Job Workshop” scheduled for January 11, 2020. This is a Harrisburg District Event which will be held at Crosspoint UMC.

 

The ULC went into executive session. Georgia Reisinger and guests were excused.

October 8, 2019

Members present: Rachel Beaver, Kim Bedford, Jim Clahane, Don Powell, Jon Seltenheim and Shannon Zimmerman

 

Non-voting members present: Gary Weaver and Georgia Reisinger

 

Excused: Steve Hetrick, Dave Mooney and Anna Layman Knox

 

In attendance: Brand Eaton – Pastor of Visitation and Phil Mogilevsky

 

The meeting was called to order by Jon Seltenheim. Pastor Gary Weaver introduced Rev. Brand Eaton as our new Pastor of Visitation.

 

Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

 

Minutes of the September 10, 2019 meeting were approved by email.

 

Spiritual Development was led by Kim Bedford. She reflected on a passage from Philippians 4:4-9 and spoke about being intentional with our prayer life.

 

Leadership Development was led by Rachel Beaver. She guided discussion on the sixth chapter of the book by Matt Miofsky and Jason Byassee entitled 8 Virtues of Rapidly Growing Churches. 

 

2019 Goals 

 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

 

2. Develop and implement a path for adult discipleship.

 

3. Develop and implement a communication plan to maximize congregational understanding.

 

4. Achieve attendance increase to 600 on average per week.

 

Pastor Gary Weaver gave a check-in of our 2019 goals.

 

1. Hunger Action week is this month and will give opportunity for participation in a variety of missions that focus on hunger. The meal packing event on October 27th will engage over 200 volunteers.

 

2. The first class of “First Step”, led by Leslie Petersheim, Drew Robeson and Hannah Sledge, was held this past Sunday with 13 in attendance. Three of the attendees have signed up for “Next Step: Baptism”.

 

3. Leslie Petersheim continues to work on communication. She publishes the announcements and inserts that are handed out with the bulletin each Sunday. There was discussion on how to encourage the congregation to take the announcements and inserts home to read.

 

4. Average attendance for the year is 524.

 

Pressing Issues

 

Staff Appreciation Sunday was September 29. Each staff member received a handwritten note from one of the ULC members and a gift card. Several ULC members have been thanked by staff members. Jon Seltenheim read a piece written by Peter Drucker which stated that being the leader of a church is one of the hardest jobs there is. The month of October is Clergy Appreciation Month and all were encourage to remember our clergy and show appreciation to them.

 

The people available for nomination as Lay Members to Annual Conference in May are Kim Bedford, Steve Hetrick and Kayt Hughes. The alternates available for nomination are Dave Mooney and Jon Seltenheim. There will be a third alternate selected from the new ULC members. Drew Robeson may be going as a Member at Large.

 

Don Powell gave an update on the work of the Transportation Team. He has several people interested in being part of the team and will work with them to create a maintenance schedule and usage policy.

 

Discussion was held on how to celebrate our 2019 goals with the congregation. The ULC is planning to give a 3-5 minute report on each goal in Sunday services over a four week period in December. Members of the ULC will give a quick report and encourage the congregation to reflect on their participation in the goals and to continue to work on them. The 2020 goals will be presented at Church Conference in November.

 

The ULC retreat will be scheduled for later in the year for 2020. The July date was difficult for several members. The tentative date for 2020 is September 11-12. 

 

Camp Hill UMC offers full time staff healthcare coverage. The premium of our current policy will have a 6% increase for 2020. A motion to accept the plan for the 2020 year was made by Rachel Beaver and seconded by Jim Clahane. Passed without objection. This will be the last year that this policy will be available.

 

Pastor Gary Weaver gave a report on the work of the Security Task Force. There have been several changes made at the church to date and several more in the planning stages. Trees have been removed, doors have been modified by removing handles, better lighting has been installed in the parking lot and a long list of items from our meeting with the fire marshal have been addressed. CRASE Training (Citizen Response to Active Shooter Events) is scheduled to be held here at Camp Hill UMC on Thursday, November 7th. There will be information coming out to the congregation and staff inviting them to attend.

 

A change in the door locking schedule for Sunday morning was proposed. A motion was made by Don Powell and seconded by Kim Bedford to change the Sunday morning schedule. On Sunday morning, all doors will be open until 9:45am when access will be limited to the front doors and door number 6. At 11:15 am, access to the church will be via the front doors only. The motion passed without objection. The change will be communicated to the congregation over the next few weeks. The new schedule will begin on November 3rd. It was suggested that a Security Team Report be made available to the congregation.

 

Two months ago, a group of Camp Hill UMC men started meeting in the Fireside Room at 7am Saturday morning to pray about engaging men in prayer. This is an exciting new ministry and will continue as the men seek God’s guidance.

 

Jon Seltenheim led a discussion on the financial reports. Jon Seltenheim, Georgia Reisinger and Bill Umberger will meet to discuss how Camp Hill UMC contributions are aligning with our mission. The motion to accept the bank reconciliation was made by Shannon Zimmerman and seconded by Jim Clahane. Passed without objection.

 

The Stewardship Committee has met several times and will be presenting the campaign, “Earn, Save, Give”. They have scripture, sermon topics, and testimony ready to present. The stewardship campaign will be conducted in the month of November.

 

Prep Packet

 

The Director of Sport Ministries was hired in August. The funding of the position is being discussed and the ULC will decide in November how Upward Sports and Camp Hill UMC work together to fund this new position.

 

The ULC went into executive session. Georgia Reisinger and guests were excused.

September 10, 2019

Members present: Rachel Beaver, Steve Hetrick, Dave Mooney, Jon Seltenheim and Shannon Zimmerman

Non-voting members present: Anna Layman Knox, Gary Weaver and Georgia Reisinger

Excused: Kim Bedford, Jim Clahane and Don Powell

In attendance: Hannah Sledge – Discipleship Cycle Consultant, Katie Knorr – Director of Children’s Ministry, and David Brown

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the August 13, 2019 meeting were approved by email.

Spiritual Development was led by Steve Hetrick. He reflected on his spiritual journey. He and his family are making daily devotions and Bible study an important part of their routine.

Jon Seltenheim shared an article written by J. R. Briggs, “Where is the Church in North America heading and what are the implications?” Two observations from the article were discussed: technology in the church and how navigating people’s shame can be an in-road to disciple making.

2019 Goals 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2. Develop and implement a path for adult discipleship.

3. Develop and implement a communication plan to maximize congregational understanding.

4. Achieve attendance increase to 600 on average per week.

Pastor Anna asked the question “Who are you considering inviting to Camp Hill UMC?” She and Pastor Gary encouraged everyone to invite folks to Wednesday Connection, small groups and other offerings of the church, not just Sunday morning worship. Discussion was held on how to improve attendance at the 11 o’clock service.

Pressing Issues

Hannah Sledge introduced the First Step Curriculum. To get started on the Camp Hill UMC Discipleship Cycle, people will be asked to sign up for First Step which is a class that introduces the Discipleship Cycle in two one-hour sessions. In the First Step sessions, participants will become familiar with the four areas of the Discipleship Cycle: Being, Connecting, Discovering and Doing.

Pastor Gary introduced Katie Knorr as our new Director of Children’s Ministry. For the month of September, Jenny Robeson will work with Katie to introduce her to the program and volunteers who work in children’s ministry. September 30th will be Jenny’s last day as Camp Hill UMC staff.

Rachel Beaver has purchased cards and gifts for the staff in preparation for Staff Appreciation Sunday on September 29th. 

The 2020 Annual Conference will be held on May 28-30. Dave Mooney and Steve Hetrick shared that they are potentially available to serve. The Nominations and Leadership Development Team will make recommendations that are sent to Church Conference in November.

The Safe Sanctuary Policy is reviewed each year and when changes are made, the ULC must approve them. After ULC approval, the changes must be approved at Church Conference. The following are the substantive changes to the policy this year: (changes in italics)

From Page 1 of Safe Sanctuary Policy:

Educate all of our employees and volunteers who work with vulnerable people regarding Safe Sanctuaries policies and safety measures using online MinistrySafe Training, approved by the Susquehanna Conference. This will include awareness and training in identifying and reporting various forms of child or elder abuse.

From Page 4 of Safe Sanctuary Policy:

We will educate all of our workers with vulnerable people regarding Safe Sanctuaries policies and safety measures using online MinistrySafe Training, approved by the Susquehanna Conference. This will include awareness and training in identifying and reporting various forms of child or elder abuse.

1. Photographs of Camp Hill UMC children and youth will be used online sparingly, without any personal names or identification, and only with prior parental permission.

1. CHUM Children’s Ministry permission is obtained through the initial children’s ministry registration form.

2. Camp Hill UMC Student Ministries permission is obtained through the yearly medical and release form.

3. Worship bulletins are printed with a notice reserving our right to record, videotape, and photograph all worship services.

2. Staff communication with Camp Hill UMC children and youth by email, cell phone, text messaging, or any type of social media will be initiated only with prior parental permission. Staff may respond without prior permission, however, to such
communications initiated by children and youth.

1. All volunteers with Camp Hill UMC Student Ministries are presented with a Communication Policy.

Rachel Beaver made a motion to accept the changes to the Safe Sanctuary Policy and Shannon Zimmerman had the second. Passed without objection.

A team will be created to oversee the use and maintenance of the Camp Hill UMC vehicles. Don Powell will be responsible for the work of the team.

The Gathering Space Design Team made a request to use funds from the Camp Hill UMC Morgan Stanley Endowment Memorial Fund to finance the moving of the Legacy Tree to the space just off the Gathering Space, create a new brochure for the Legacy Tree and to purchase areal photos to add to the Gathering Space. Steve Hetrick made a motion to take $1530 from the Endowment Fund and Shannon Zimmerman had the second. Passed without objection.

The Committee for the Stewardship Campaign is still looking for a chairperson and a few more members. Dave Mooney is reaching out to several individuals to finalize the committee.

Jon Seltenheim led a discussion on the financial reports. Dave Mooney made a motion to accept the bank reconciliation and Rachel Beaver had the second. Passed without objection.

Prep Packet

The parsonage inspections were performed on August 28th. There are a few items that will be included in the budget for 2020 but both houses are in good condition. Pastor Anna shared her concern that there is not a parsonage located in the Camp Hill Borough.

Bill Umberger shared information about a program where churches buy medical debt portfolios for pennies on the dollar and then forgive the debt. The ULC will look into the feasibility of participating in this program.

The ULC went into executive session. Georgia Reisinger and guests were excused.

August 13, 2019

Members present: Rachel Beaver, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, and Jon Seltenheim 

Non-voting members present: Anna Layman Knox, Gary Weaver and Georgia Reisinger

Excused: Kim Bedford and Shannon Zimmerman

In attendance: Hannah Sledge, Discipleship Cycle Consultant, Lorin Stough and Ann Holler

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the July 9, 2019 meeting were approved by email.

Spiritual Development was led by Dave Mooney. Using Colossians 3:1-17, he spoke about rededicating time for his personal spiritual growth and challenged others to do the same.

Jon Seltenheim shared a piece from My Utmost for His Highest which urged us to be attentive to the quiet voice of God.

A proposal for a new bus was presented by Lorin Stough. He proposed that Camp Hill UMC purchase a new Ford 15-passenger bus which is handicap accessible with a wheelchair lift and space for two wheelchairs. The bus does not require a CDL license for drivers. Lorin strongly recommended that we put a maintenance schedule and usage guidelines in place. The cost of the bus is approximately $59,000. We will fund the bus by using the designated vehicle replacement fund ($20,000), the proceeds from the sale of the old bus ($1,700) and donated funds ($37,500). A motion to purchase the Ford bus with the maintenance schedule and usage guidelines in place was made by Dave Mooney and seconded by Steve Hetrick. Passed without objection.

Hannah Sledge presented a PowerPoint on the Discipleship Cycle. The first cycle will start in October after a sermon series in September introducing the four parts of the Discipleship Cycle: Being, Connecting, Doing and Discovering. Hannah fielded questions from the members and will have an outline of the First Step curriculum to share at the September meeting.

Pastor Anna Layman Knox and Pastor Gary Weaver led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2.  Develop and implement a path for adult discipleship.

3.  Develop and implement a communication plan to maximize congregational understanding.

4.  Achieve attendance increase to 600 on average per week.

Status:

1. No update. 

2. Hannah Sledge continues her work with the Discipleship Cycle.

3. Leslie Petersheim has started her Church Communication Coaching with Phil Bowdle. She is also continuing her work on a new website anticipating that it will launch by September 1.

4. Pastor Anna encouraged everyone to invite people to church. The attendance this past Sunday was 457. 

Pressing Issues:

The following dates were set to prepare Church Conference reports and set salaries:

Parsonage inspections:  Wed. Aug 28 @ 6:00pm

231 Fineview Rd., Camp Hill, PA 17011

35 W. Maple Ave., Shiremanstown, PA 17011

Prep session for clergy evaluations: Tues. Sept 24 @ 6:30 pm in Rm 117

Clergy review with pastors : Mon. Sept 30 @ 6:30 & 7:15 pm in Rm 117

ULC Oct. mtg/clergy review (Sharon): Tues. Oct 8 @ 5:45 pm in Rm 117

Staff-ULC dinner/clergy salaries: Wed. Oct 16 @ 5:15 pm in Rm 110 (after meal)

ULC mtg/Staff evals & salary: Tues. Nov 12 @ 6:00 pm in Rm 117

Christmas Party with spouses: Fri. Dec. 13 @ 6:30 pm at Jon Seltenheim’s house

The ULC will help serve communion on World Communion Sunday, October 6th in all four services. Pastor Anna asked for members to select a service time to participate.

Staff Appreciation Day is September 29th. Rachel Beaver is coordinating the cards/gifts.

Several names were brought up as possible candidates for the ULC positions that will be vacated by Marsha Banks, Rachel Beaver, Don Powell, and Shannon Zimmerman for the Nominations and Leadership Team to consider. Pastor Anna encouraged members to reach out to the candidates they suggested and encourage them to apply.

The fair rental value of the parsonages has not been reviewed for several years. During the salary meetings for the clergy, the ULC will discuss if there needs to be an adjustment.

Jon Seltenheim led the group in a look at the financial statements. Income is at a predictable level for this time of year. The ULC committed to keeping a close eye on

finances and revisiting a close inspection in October. Steve Hetrick made a motion to approve the bank reconciliation and Rachel Beaver seconded. Passed without objection. 

At the July retreat, the ULC created the 2020 goals.

We will align all resources around key ministries to maximize community impact and disciple-making.

1. Carry out 3 large-scale events for diverse community engagement.

2. Share in celebrating at least 12 professions and/or reaffirmations of faith.

3. Fully implement the new discipleship cycle.

The staff accepted the goals with optimism and feel that they will be able to achieve them. The staff have started planning for 2020 using the goals to guide programing.

The sound system in the sanctuary has been upgraded by Brad Gardner and will provide better sound, especially for the folks in the choir. 

A stewardship campaign will take place in November. Dave Mooney and Steve Hetrick will be part of the team. Pastor Anna will send them a list of possible stewardship team members for them to reach out to.

The ULC went into executive session. Georgia Reisinger and guests were excused.

July 9, 2019

Members present: Kim Bedford, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Non-voting members present: Anna Layman Knox and Georgia Reisinger

Excused: Rachel Beaver and Gary Weaver

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the June 11, 2019 meeting were approved by email.

Spiritual Development was led by Shannon Zimmerman. She shared a passage from Philippians 3:7-14 which encourages us to forget the past and look forward to what lies ahead.

Leadership Development was led by Jon Seltenheim. He reviewed the first three chapters of 8 Virtues of Rapidly Growing Churches, focusing on the third chapter, “Love the Local”. The book encourages us to express love and make connections in our community. 

Pastor Anna Layman Knox led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2. Develop and implement a path for adult discipleship.

3. Develop and implement a communication plan to maximize congregational understanding.

4. Achieve attendance increase to 600 on average per week.

Status:

1. Camp Hill UMC Vacation Bible School was a big success with over 100 volunteers. 

2. The Discipleship Cycle work continues with our new consultant, Hannah Sledge. Hannah will be working toward an October implementation and will join the staff at the staff retreat on July 16th.

3. Leslie Petersheim headed the VBS social media team. She created daily posts, highlight videos and photo slide shows.

4. We are currently averaging 555 in attendance. In order to meet our goal, we will need to average 644 for the last 25 weeks of the year. 

Pressing Issues

The ULC will be going to the Silver Spring Retreat Center on July 12-13 for retreat. The agenda for the retreat was reviewed. At retreat, the ULC will review the current Camp Hill UMC mission, vision and core values. The 2019 goals will be evaluated and the goals for 2020 set. Other topics will be the stewardship campaign, usage policies and staffing.

A stewardship campaign will take place in November. Dave Mooney and Steve Hetrick will be part of the team.

In preparation for Staff/Clergy Appreciation Sunday, which is September 29th, cards will be written to each staff/clergy member with gift cards enclosed. Rachel Beaver will coordinate the gifts. 

Two names were brought up as possible candidates for the ULC positions that will be vacated by Marsha Banks, Rachel Beaver, Don Powell, and Shannon Zimmerman. Applications for members who are interested in joining the ULC will be available in August with interviews to be held in September.

Don Powell has agreed to join the columbarium team as a ULC representative.

Preparation for the advent season is well underway. The advent decorating party will be November 24th after morning services.

Jon Seltenheim will be evaluating the staff healthcare policy along with Steve Hetrick and Jim Clahane. They will be looking at the current policy and deciding if there are changes that need to be made.

Jon Seltenheim led the group in a look at the financial statements. Dave Mooney made a motion to move $7,597 from the CHUMC Investment account to the CHUMC checking account in order to pay for the HVAC pump that was recently replaced. Jim Clahane made the second. Passed without objection.

Each year the ULC looks at the preschool account and evaluates if money can be moved from the preschool designated account to the CHUMC checking account. The motion to move $4,333 from the preschool account to the CHUMC checking account was made by Jim Clahane and Kim Bedford seconded. Passed without objection.

Steve Hetrick made a motion to accept the bank reconciliation and Kim Bedford seconded. Passed without objection.

The ULC went into executive session. Georgia Reisinger was excused.

June 11, 2019

Members present: Rachel Beaver, Kim Bedford, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Non-voting members present: Gary Weaver and Georgia Reisinger

Excused: Anna Layman Knox

Guest: Kay Kotan, Director of Equipping Vital Congregations for the Susquehanna Conference of the UMC

In attendance: Matthew Peter-Fritts, Niki Williams and Shirley Zink

The meeting was called to order by Jon Seltenheim. He welcomed Kay Kotan to the meeting. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the May 14, 2019 meeting were approved by email.

Approval to remove Barry Iorfido as an authorized person on the Camp Hill UMC Morgan Stanley account was done by email on May 28, 2019.

Spiritual Development was led by Shannon Zimmerman. She shared a devotion from the book “The Upper Room Disciplines 2019” and talked about how her life has been led by the Holy Spirit.

Pastor Gary Weaver led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2. Develop and implement a path for adult discipleship.

3. Develop and implement a communication plan to maximize congregational understanding.

4. Achieve attendance increase to 600 on average per week.

Status:

1. There have been several ministry offerings: 

• Several ULC members and the pastors served with the Bethesda Mobile mission on May 24th. 

• A mission trip to Mexico has been planned and one person has signed up. 

• Vacation Bible School has over 300 children signed up.

• Supper Groups for the summer are full.

• Family Promise had the 50 volunteers it needed to be successful.

2. The Discipleship Cycle which Audrey Wilder developed will be reviewed at the staff retreat to prepare for Fall implementation.

3. Leslie Petersheim will be working on creating a new Columbarium brochure.

4. As we head into the summer months, we are experiencing an expected drop in attendance.

Pressing Issues

On May 5, 2019, a visioning lunch was held at Camp Hill UMC. Attendees at the lunch gave over 30 suggestions for ministry at the Camp Hill UMC for 2020. The ULC will take the list and discuss which suggestions align with the mission, vision and goals of our church during the July retreat.

A stewardship campaign will take place in November. Members are prayerfully considering being part of this important work. Anyone interested in being a part of the Stewardship Committee should express their interest with Pastor Gary or Pastor Anna. 

Pastor Gary talked about the condition of the Camp Hill UMC van. The cost to replace the van with a vehicle that would work well when picking up our passengers needing a center aisle versus a regular van could be as high as $60,000. Only about one-third of that amount is presently earmarked for van replacement. How to use our vehicles for ministry, will be discussed at the ULC retreat in July.

A building policy was brought up for approval. After discussion and minor changes, Dave Mooney made a motion to accept and Rachel Beaver seconded. Passed without objection. 

The changes to the policy were:

• Usage Fee – A non-refundable fee will be charged for the use of the church facility and to offset the utility, tech, custodial and security expenses incurred. These fees will vary depending on the extent and duration of the request. 

• Kitchens – There are two fully functional kitchens. The primary kitchen is adjacent to the Wesley Center and the Gathering Space with “pass throughs” to both. The secondary kitchen is below the sanctuary and adjacent to Fellowship Hall. Catering can be coordinated through the Director of Food Service.

The Camp Hill UMC staff benefits were reviewed. One change was made.

For non-appointed full-time and part-time staff:

1-3 years of service two weeks

4-7 years of service three weeks

8+ years of service four weeks

Or as agreed upon at time of hire

Pastor Gary encouraged ULC members to prayerfully consider members of the congregation they feel have the time and talent to become a ULC member. Members of the church wanting to apply for membership on the council should be invited to attend ULC meetings and ask questions of current members. Names of potential ULC members should be given to Pastor Gary or Pastor Anna.

The financial reports were discussed. Bill Umberger is currently migrating our payroll from Paychex to Paytime. The first payroll with Paytime will be July 15th. This is a time-consuming project and we are thankful to Bill for his time and effort. There was a motion to accept the bank reconciliation by Dave Mooney and Jim Clahane seconded. Passed without objection.

We have surpassed our goal of $31,350 for Panguma Scholarship. This is the first time in several years that the goal has been met during the campaign without extending the time for contributions. Even with the government paying for some of the education costs for students in Panguma, there is still a need for the scholarship funds as the government does not cover all the costs for tuition, shoes and uniforms.

Kay Kotan ended the meeting with observations on what the ULC is doing well and where it can improve. Kay was encouraged with how we have progressed into the new structure. She noted how members were focusing more from a governance perspective versus managing which is the responsibility of the pastors and the staff.

Pastor Gary ended the meeting with prayer and the ULC went into executive session. Georgia Reisinger and visitors were excused.

May 14, 2019

Members present: Rachel Beaver, Kim Bedford, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Guest presenter: Audrey Wilder, Discipleship Pathway Consultant

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

In attendance: Tim Pucino

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the April 9, 2019 meeting were approved by email.

Spiritual Development was led by Steve Hetrick. He shared a devotion from “Jesus Calling” written by Susan Young.

Audrey Wilder gave a presentation of the Camp Hill UMC Discipleship Cycle that she has created over the past five months with input from staff and lay members. This Discipleship Cycle is a detailed plan to encourage folks to grow in their relationship with God. The plan makes accommodation for everyone, regardless of where they are on their discipleship journey, to find activities, connection, fellowship and worship that will allow them to grow in their relationship with God. This Discipleship Cycle will be rolled out in October.

Pastor Gary Weaver and Pastor Anna Layman Knox led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2.  Develop and implement a path for adult discipleship.

3.  Develop and implement a communication plan to maximize congregational understanding.

4.  Achieve attendance increase to 600 on average per week.

Status:

1. No report.

2. Audrey Wilder’s Discipleship Cycle is now complete and will be transitioned into practical implantation over the next few months, leading into the Fall.

3. Leslie Petersheim continues her work on a new website. Pastors Gary and Anna are to begin reading a book she has recommended on church communication, written by the consultants she will be doing coursework with. She has been working closely with Audrey Wilder on the communication plan for the Discipleship Cycle.

4. Pastor Gary reported that if you do not include our two snow Sundays, our average attendance is 600 per week.

Pressing Issues

A stewardship campaign will take place in November. The pastors asked the ULC members to be in prayer to discern if they are called to lead the campaign. There will be a team of individuals to assist in this important work.

On May 5th, twenty people and members of the ULC participated in a Taco 20/20 Visioning Lunch. Great ideas and visions were shared, which will be reviewed at the June 11th ULC meeting and will be taken to their retreat in July and used to help set Camp Hill UMC 2020 goals.

On May 24th, members of the ULC will be serving with the Bethesda Mobile Mission. This mission delivers food to people who are living on the streets in Harrisburg. Pastor Anna will email members who are going to coordinate.

The following guiding principle for property disposal was presented: 

The disposal of any asset of the Camp Hill UMC that has an original purchase price of $5,000 or more must be approved by the ULC. 

All money received from the sale of Camp Hill UMC assets will go into the general fund and be undesignated unless the ULC decides otherwise.

Rachel Beaver made a motion to accept and Steve Hetrick had the second. Approved without objection. 

In response to the General Conference, a gathering of leaders from annual conferences across the country will meet at The United Methodist Church of the Resurrection in Kansas City for a “UMC Next” gathering. Pastor Anna will be attending the gathering, as one of ten people invited from the Susquehanna Conference.

Kay Kotan will be joining the ULC at the June 11th meeting. Members of the ULC are encouraged to review “Mission Possible”, a book about the simple accountable leadership model, and have questions ready for Kay.

Jon Seltenheim asked for a motion to accept the bank reconciliation. The motion was made by Dave Mooney and seconded by Rachel Beaver. Approved without objection.

Prep Packet

There was discussion about the financial reports. No changes were recommended moving forward with the exception of being vigilant about capital expense spending as we move into the summer.

The ULC went into executive session and Georgia Reisinger was excused.

April 9, 2019

Members present: Marsha Banks, Rachel Beaver, Kim Bedford, Jim Clahane, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Excused: Steve Hetrick – phoned in

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

In attendance: Carin Carl, Steve Drachler, Susan Pigott, Tim Pucino, Drew Robeson, Jenny Robeson, Jon Uhlinger, Heather Weiss, Sandy Zirbel and Shirley Zink

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the March 12, 2019 meeting were approved by email.

Spiritual Development was led by Kim Bedford who spoke on showing respect and living in peace with all people. 

Pastor Gary Weaver and Pastor Anna Layman Knox led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2.  Develop and implement a path for adult discipleship.

3.  Develop and implement a communication plan to maximize congregational understanding.

4.  Achieve attendance increase to 600 on average per week.

Status:

1. “March Mission Madness – How Do You Serve” exceeded the goal of 2,500 hours of volunteering in mission inside and outside the church.

2. Audrey Wilder, our discipleship pathway consultant, will be attending the program staff meeting on April 16th to review the work that she, along with staff and lay people, have done to create a discipleship pathway. At the May 14th ULC meeting, she will present the discipleship pathway.

3. Leslie Petersheim has been reformulating the tabs on the website to make navigation through the website easier. 

4. Pastor Gary and Pastor Anna stressed the importance of staff, ULC and people attending at Camp Hill UMC to invite people to come and worship with us. The Vital Signs numbers show that we are averaging attendance of 552, which includes two low snow days.

Pressing Issues:

• Hannah Jacobs wrote a report about what the Green Team is doing here at Camp Hill UMC. Pastor Anna encouraged everyone to embrace the planned changes as we try to become better stewards of our environment. Three visible changes will be more recycling bins around the church, new bottle-filling water fountains, and CHUM travel mugs to reduce Sunday morning’s disposable coffee cup usage. 

• The CHUM bus will not pass inspection and a motion was made by Dave Mooney to dispose of the bus by selling it at auction. Don Powell seconded. Approved without objection. Jim Clahane will lead a group to look at our van usage to evaluate this ministry area and will bring a recommendation to the ULC regarding whether or not to consider purchasing a new vehicle.

• The Embrace Initiative will be ending April 30th. This two-year stewardship program has been instrumental in accomplishing some impressive goals. On May 5th, we will celebrate these accomplishments. Pastor Anna is encouraging ULC members to speak in all four services on May 5th and give a specific example on how the Embrace Initiative has impacted them or their family. ULC members need to respond to Pastor Anna by Tuesday, April 16th as to their availability. Leslie Petersheim is creating a pamphlet that will celebrate the changes that the Embrace Initiative has brought to Camp Hill UMC. 

• Rachel Beaver and Kim Bedford revised the Camp Hill UMC Employee Handbook. There were no significant changes in our policy. It was decided that the Approve Guiding Principles should be included with the Employee Handbook. Don Powell made a motion to approve the revised Employee Handbook and Dave Mooney seconded. Approved without objection.

• As a follow up to the March ULC Meeting conversation about the ULC issuing a statement in response to the 2019 Special Session of General Conference, a ULC working group met on April 1st to draft a revised identity statement. After discussion about the revised statement, Dave Mooney made a motion to accept the following as our Core Identity Statement:

We are a community of ordinary people in the presence of an extraordinary God learning to love as we are loved. In that love, we welcome all to share in the life and ministry of this community of faith. Our welcome knows no boundaries.

Marsha Banks seconded. Approved without objection. The Core Identity Statement, along with the Mission Statement and Core Values will be added to the back of the bulletin and on the website.

• On May 5th, there will be a Taco 20/20 Visioning Lunch to provide folks a time to come and share their visions and ideas for Camp Hill UMC with the ULC members. The lunch will be held after morning services. 

Prep Packet:

• Jon Seltenheim guided the members through a discussion of the financial statements. There was a motion to accept the bank reconciliation by Marsha Banks. Shannon Zimmerman seconded. Approved without objection.

• Marsha Banks will be moving her membership to The Journey UMC in Harrisburg effective April 22nd. On Easter Sunday we will be praying for and commissioning Marsha as a “missionary”. The regular meeting of the ULC was ended by circling around Marsha and praying for her in this next step of her spiritual journey.

• The ULC went into executive session and Georgia Reisinger and all visitors were excused.

March 12, 2019

Members present: Marsha Banks, Rachel Beaver, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Excused: Kim Bedford

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

In attendance: Steve Drachler, Pastor Stephen Gallaher, Matthew Peter-Fritts, Tim Pucino, Nancy Reitzel, Drew Robeson, Chris Wilcox, Sydney Wilcox and Shirley Zink

The meeting was called to order by Jon Seltenheim. 

Minutes of the February 12, 2019 meeting were approved by email.

Don Powell opened the meeting with prayer. He then led Spiritual Development with a synopsis of his spiritual journey.

Leadership Development was led by Rachel Beaver. She reflected on the second chapter of the book, Virtues of Rapidly Growing Churches.

Pastor Gary Weaver and Pastor Anna Layman Knox led a check-in of our 2019 goals. 

 1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

 2. Develop and implement a path for adult discipleship.

 3. Develop and implement a communication plan to maximize congregational understanding.

 4. Achieve attendance increase to 600 on average per week.

Status:

1. “March Mission Madness – How Do You Serve” is in full swing. For the month of March, everyone has been given a ping pong ball and was challenged to volunteer in missions inside or outside the church for at least one hour during the month. Anyone who volunteers an hour can bring back their ping pong ball and place it in containers in the Gathering Space which will be a great visual representation of the work done in missions by our congregation. The goal is 2500 hours of service. 

2. Audrey Wilder, who has been contracted to develop a discipleship pathway, will be meeting with Pastor Gary and Pastor Anna on March 13th to go over her findings.

3. Leslie Petersheim continues her work communicating to the congregation in a consistent and clear way. She reaches folks of all ages using both paper and electronic platforms to disseminate information.

4.Pastor Gary and Pastor Anna reported that we had 604 in attendance on March 3rd. Taking out the two Sundays with snow, we are averaging 595 for 2019.

Pressing Issues:

The approved leadership covenant was signed by members present.

There have been two changes in liaison roles. Don Powell will now liaise with the Facility Team and Jim Clahane will have the role of Mission & Outreach liaison.

It was announced that Easter, we will be commissioning and praying over Marsha Banks as a “missionary” to assist with the formation of The Journey UMC, a church being started in Harrisburg following the anticipated closing of ten United Methodist Churches in April and May. Marsha will be on the leadership team along with Pastor Kris Sledge and Pastor Deb Port. They are seeking to start a dynamic church which will be connected to the Harrisburg community. Marsha will withdraw from our ULC effective April 22nd. We know she will do great things in this new position. Steve Drachler offered prayer celebrating the work that Marsha has done here at Camp Hill UMC.

The seat vacated by Marsha’s withdrawal will not be filled until church conference this fall. The Nominations and Leadership Development Team will put four church members forward to be elected at church conference. Marsha’s replacement will begin immediately upon election and will be on the ULC for one year. The other three will start a three-year term in January, filling the positions of Rachel Beaver, Don Powell and Shannon Zimmerman who will have finished their two year commitment.

Kim Bedford will be going from Camp Hill UMC as a Lay Member to Annual Conference instead of Marsha Banks.

The Conference office requires a yearly financial audit. Jeff Stoner and Bill Parish reconciled all the accounts of the church and found no issues. 

Jon Seltenheim guided the members through a discussion of the financial statements. Bill Umberger, Treasurer, has totally reconstructed the financial statements and is generating reports that are clearer and comprehensive. 

John Eckstine, Facility Manager, listed the projects that have been approved in the 2019 Ministry Resourcing Plan and when he plans to complete them. All projects are contingent on financing. 

Pastor Gary gave an up-date on security work that is being done in response to the INA Security report. The next meeting of the Congregational Security Task Force will be March 19th.

Jon Seltenheim led the group in a discussion on the results of the 2019 Special Session of General Conference where the Traditional Plan was passed. In April, the plan will go to the Judicial Council who will determine if portions of the Traditional Plan are constitutional. In response to this decision, the ULC was asked during the February 27th Wednesday night session to issue a statement regarding Camp Hill UMC’s position on the outcome of the Special Session of General Conference. There was extensive conversation among ULC Members and visitors to the meeting about what should be included in the statement and how best to communicate our thoughts. The ULC appreciated all the input and will take what has been discussed and determine next steps.

Pastor Anna encouraged members and visitors to attend the Post General Conference meeting with Bishop Park on May 5th where the decision of the Judicial Council will be discussed. The meeting will be held at Camp Hill UMC from 3-5pm and will be simulcast to several other locations in the Susquehanna Conference.

Pastor Stephen Gallaher made the ULC aware of a memorial plaque the has recently been placed on the church grounds for Elijah Lehman.

Prep Packet:

The Taco 20/20 visioning lunch scheduled for May 5th is cancelled in light of the May 5th meeting with Bishop Park and needs to be rescheduled. 

ULC members were reminded that Kay Kotan will be at our April 9th meeting for coaching and to be prepared with questions about the unified leadership structure.

The ULC went into executive session and Georgia Reisinger and all visitors were excused.

February 12, 2019

Members present via conference call: Marsha Banks, Rachel Beaver, Kim Bedford, Jim Clahane, Don Powell, Jon Seltenheim and Shannon Zimmerman

Excused: Steve Hetrick and Dave Mooney

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

The meeting was called to order by Jon Seltenheim. The meeting was conducted by conference call because of inclement weather.

Minutes of the January 8, 2019 meeting were approved by email.

Jon Seltenheim opened the meeting with prayer. 

Jim Clahane led spiritual development. He spoke of how important it is for us to always be looking around us for those who are hurting and follow the example of the Good Samaritan.

Pastor Gary Weaver and Pastor Anna Layman Knox led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry        opportunities by 10%.

2. Develop and implement a path for adult discipleship.

3. Develop and implement a communication plan to maximize congregational     understanding.

4. Achieve attendance increase to 600 on average per week.

Status:

1. The mission committee has scheduled a month of “March Mission Madness”. On March 3rd, everyone will be given a ping pong ball and be challenged to volunteer in missions for one hour during the month. Anyone who volunteers an hour can bring back their ping pong ball and place it in containers in the Gathering Space which will be a great visual representation of the work done in missions by our congregation. The goal is 2500 hours of service during the month of March.

2. Audrey Wilder, who has been contracted to develop a discipleship pathway, has completed her meetings with Camp Hill UMC staff and some lay people. The feedback from these meetings has been extremely positive and we are looking forward to what Audrey will develop with Camp Hill UMC.

3. Leslie Petersheim is planning on participating in a training program offered by Phil Bowdle that will help her with the communication plan. She has also developed a Google spreadsheet to track visual and verbal announcements.

4. The average attendance for the year is 515. If the two Sundays with measurable snow are taken out, our average is 608. Pastors Gary and Anna challenged the ULC members to think about who they should be inviting to church. They encouraged the ULC members to reach out when they notice new people in worship. Shannon Zimmerman shared some stories of how this is happening.

Pressing Issues

The approved leadership covenant will be signed at the March meeting.

Pastor Anna Layman Knox will be going along with the Bethesda Mobile Mission on May 24, 9pm—11pm, and invited members to join her. The Bethesda Mobile Mission goes into Harrisburg to serve the homeless a meal and hand out other necessities. Shannon Zimmerman and Jim Clahane have committed to joining Pastor Anna. Other ULC members are invited to email Pastor Anna to RSVP.

The Church-Owned Vehicle Policy was brought up for approval. It was questioned whether our van/bus could pull a loaded 12-foot trailer. Georgia Reisinger will look into this. Clarification was made about gas and mileage costs for outside groups using the van/bus. Outside groups will replace gas used and pay a $.50/mile fee. Rachel Beaver made a motion to approve the policy and Marsha Banks seconded. Approved without objection.

Financial Guiding Principles have been written in response to the BSSF accounting firm’s report. One of the principles required that the investment account managed by Morgan Stanley be reconciled each month and reported to the ULC. It was decided that this reconciliation should be done quarterly. A motion to accept the Financial Guiding Principles, as amended, was made by Jim Clahane. Kim Bedford seconded. Approved without objection.

The Music Scholarship Guiding Principle sets the guideline of awarding $1,000 each year. These funds may be awarded in full to one student majoring in music, or may be divided into smaller amounts to fund more students. A motion to accept was made by Rachel Beaver and seconded by Kim Bedford. Approved without objection.

The current Investment Policy was developed in 2014 and was reapproved in 2016. The 2019 policy guides the Investment Team and Morgan Stanley on the allocation of our endowment funds in the investment account. A motion to approve the policy was made by Jim Clahane and seconded by Marsha Banks. Approved without objection.

A Credit Card Use Policy has been developed in response to the BSSF accounting firm’s report. A motion to accept the policy was made by Rachel Beaver and seconded by Don Powell. Approved without objection.

Members were encouraged to reflect on the liaison/working group roles for 2019. We will check back in March to evaluate.

On January 23rd, the staff and ULC joined together for a meal and conversation. It was enjoyed by both groups and it was decided to continue this type of engagement. The next shared meal will be October 16th.

The 2019 Special Session of General Conference will be held on February 23—26. To prepare our congregation for this, Pastors Anna Layman Knox and Gary Weaver have been holding “A Way Forward in The United Methodist Church: A Conversation of Prayer & Possibilities” on Wednesday nights. This eight-week class is a time for people to have meaningful conversation about the LGBTQ community’s relationship with the United Methodist Church. Both pastors have been encouraged with the interaction of the participants. On February 27, Dr. Debbie Heisley-Cato, the author of the prayer that is used to end each class, will come and share how the spirit led her to this prayer. Pastor Anna Layman Knox will be representing the Susquehanna Conference at this Special Session and asks for prayer. Between services on February 17 there will be a time of prayer over Pastor Anna Layman Knox in the Gathering Space.

On March 3rd, Camp Hill UMC will be combining services at 9:30am and 11am. Both pastors will take part in these unified worship services and will use this time to reflect on what has happened at the Special Session of General Conference. Communion will be served. All are encouraged to attend.

After the Special Session of General Conference, the pastors will be meeting with staff to see where they are spiritually with the decisions that have been made.

Prep Packet 

The Facility Update reported a problem in Room 7 of the church. The heating system in the room is not functioning. A space heater is used to heat the room. It was decided that John Eckstine, our facility manager, should get firm quotes by October 1, 2019 to fix the problem and it will be considered for inclusion in the 2020 Ministry Resourcing Plan.

The Ministry Impact Sheet this month highlighted Yoga Chapel. Pastor Anna Layman Knox and Kristin Mooney lead this ministry at Camp Hill UMC. Yoga Chapel guides participants who are looking for a deeper spiritual engagement in a time of reflection and worship while doing yoga.

The financial reports have been revamped. Bill Umberger, our treasurer, has worked to make the reports more inclusive.

Pastor Anna Layman Knox will have an updated ULC Calendar for the March packet.

INA Security did a risk and vulnerability assessment of our church and issued a comprehensive report. The Congregational Security Task Force will use this report as a guide to improve security at Camp Hill UMC. Their next meeting is set for February 26th.

The ULC went into executive session and Georgia Reisinger disconnected from the call.

January 8, 2019

Members present: Rachel Beaver, Marsha Banks, Kim Bedford, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

In attendance: Richard Carpenter and John Sancenito from INA Security Consulting Services and John Eckstine Facility Manager

The meeting was called to order by Jon Seltenheim. He welcomed the new ULC members, Kim Bedford, Jim Clahane and Steve Hetrick.

Minutes of the December 11, 2018 meeting were approved by email.

Dave Mooney opened the meeting with prayer. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with the council during the meeting.

Dave Mooney gave testimony on his spiritual journey. He emphasized the importance of being persistent in one’s faith journey, having a spiritual partner and spoke on how his reliance on God’s provision has impacted his life in powerful ways.

Shannon Zimmerman led Leadership Development. The ULC was given the book 8 Virtues of Rapidly Growing Churches by Jason Byassee and Matt Miofsky. Virtue #1 of the book entitled “Rapidly Growing Churches Believe in Miracles and Act Accordingly” was discussed.

Richard Carpenter and John Sancenito from INA Security Consulting Services were contracted to do a security review at Camp Hill UMC. They came to the meeting and presented several things we can do to better prepare for emergencies. Their finished report will cover disaster planning, first aid/CPR training, lighting, landscaping and more. The Camp Hill UMC Security Task Force has scheduled a meeting for January 21st to review the INA report and make recommendations for the ULC to consider and implement.

Pastor Gary Weaver and Pastor Anna Layman Knox led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2. Develop and implement a path for adult discipleship.

3. Develop and implement a communication plan to maximize congregational understanding.

4.  Achieve attendance increase to 600 on average per week.

Status:

1. Church staff have been encouraged to establish a baseline for the number of people involved in their mission area to use when measuring goal #1. 

2.  Audrey Wilder, who has been contracted to develop a discipleship pathway, has met with the church staff and has outlined the process she will use to create a discipleship pathway for Camp Hill UMC. Audrey has sent emails to staff to schedule meetings with them so that she has a clear understanding of our culture to help her create the discipleship pathway. 

3. Leslie Petersheim continues to work on a Camp Hill UMC communication plan.

4. Attendance for the past week was 591 which is just a bit short of the 600 we want to achieve. There were 1611 people who attended the Christmas Eve services.

Jon Seltenheim led the group in pressing issues. First action was to fill chair, vice-chair and recording secretary positions for 2019. Marsha Banks made a motion to elect Jon Seltenheim as Chair of Trustees/Lay Leader/Staff Parish Liaison to the District Superintendent/Council Chair. Dave Mooney seconded. Approved without objection.

Don Powell made a motion to elect Dave Mooney as Vice-Chair. Steve Hetrick seconded. Approved without objection.

Dave Mooney made a motion to elect Georgia Reisinger as regular session recording secretary. Shannon Zimmerman seconded. Approved without objection.

Don Powell made a motion to elect Shannon Zimmerman as executive session recording secretary. Dave Mooney seconded. Approved without objection.

Working group roles were briefly discussed and it was decided to delay discussion until the February meeting.

The ULC created a Leadership Covenant when they first formed with the intention that it be reviewed each year. The fifth bullet point was edited for 2019. It was changed to:

I participate outside of CHUM in settings which may not naturally be comfortable to me to provide the opportunity for me to demonstrate and actively seek Christ-like character.

Jim Clahane made a motion to accept the Leadership Covenant with the change and Kim Bedford seconded. Approved without objection. The ULC will sign the covenant at the February meeting.

The Trustee Report is a conference report that is due to the conference by January 31st each year and is included in the Church Conference booklet. Steve Hetrick made a motion to approve the Trustee Report as presented and Dave Mooney seconded. Approved without objection.

Mark Cable will be leading a “Great Date Night” for couples on March 22, 2019 at Camp Hill UMC. He is eligible to use a portion of his honorarium for a pastoral housing exclusion allowance. Steve Hetrick made a motion to approve the exclusion and Kim Bedford seconded. Approved without objection.

Items in the Prep Packet were reviewed. The 2019 ULC Calendar outlines the necessary duties listed in the month to be completed. There was discussion about staff reviews and when they should be completed. The timing for staff reviews will be set by Pastors Gary and Anna. The reviews for the appointed pastors will take place in time for the annual submission due to the Conference Office in November.

The Facility Report included a piece about recruiting volunteers to do tasks at the church and parsonages. It was decided that gutter cleaning should be taken off the list as it posed too great a danger to the volunteer.

Jon Seltenheim reviewed the financial statements. 

The ULC went into executive session. Georgia Reisinger was excused for the remainder of the meeting.

Simplified, Accountable Leadership Workshop

Unified Leadership Council Model

unified leadership graphic

01 Council Chair

Lay Leader
Lay Delegate to Annual Conference
Trustee Chair
SPRC Liaison to DS
Liaison with Senior Pastor regarding staff

02 Assistant To Chair

Lay Delegate to Annual Conference
Liaise with Finance staff regarding finances and investment team

03 Council Member

Lay Delegate to Annual Conference
Liaise with kitchen & vision team

04 Council Member

Liaise with Director of Student Ministries

05 Council Member

Liaise with Director of Children’s Ministries

06 Council Member

Liaise with Welcoming Ministries

07 Council Member

Liaise with Facilities Team

08 Council Member

Liaise with Mission & Outreach Team

09 Council Member

Liaise with Worship Team

10 Church Administrator

Document Meeting Minutes
Unable to Vote

12 Senior Pastor

Accountable to the Unified Leadership Council
Unable to Vote

11 Lead Associate Pastor

Accountable to the Unified Leadership Council
Unable to Vote