“…desire first and foremost Gods kingdom and Gods righteousness, and all these things will be given to you. 

Matthew 6:33

Meeting Minutes

September 10, 2019

Members present: Rachel Beaver, Steve Hetrick, Dave Mooney, Jon Seltenheim and Shannon Zimmerman

Non-voting members present: Anna Layman Knox, Gary Weaver and Georgia Reisinger

Excused: Kim Bedford, Jim Clahane and Don Powell

In attendance: Hannah Sledge – Discipleship Cycle Consultant, Katie Knorr – Director of Children’s Ministry, and David Brown

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the August 13, 2019 meeting were approved by email.

Spiritual Development was led by Steve Hetrick. He reflected on his spiritual journey. He and his family are making daily devotions and Bible study an important part of their routine.

Jon Seltenheim shared an article written by J. R. Briggs, “Where is the Church in North America heading and what are the implications?” Two observations from the article were discussed: technology in the church and how navigating people’s shame can be an in-road to disciple making.

2019 Goals 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2. Develop and implement a path for adult discipleship.

3. Develop and implement a communication plan to maximize congregational understanding.

4. Achieve attendance increase to 600 on average per week.

Pastor Anna asked the question “Who are you considering inviting to Camp Hill UMC?” She and Pastor Gary encouraged everyone to invite folks to Wednesday Connection, small groups and other offerings of the church, not just Sunday morning worship. Discussion was held on how to improve attendance at the 11 o’clock service.

Pressing Issues

Hannah Sledge introduced the First Step Curriculum. To get started on the Camp Hill UMC Discipleship Cycle, people will be asked to sign up for First Step which is a class that introduces the Discipleship Cycle in two one-hour sessions. In the First Step sessions, participants will become familiar with the four areas of the Discipleship Cycle: Being, Connecting, Discovering and Doing.

Pastor Gary introduced Katie Knorr as our new Director of Children’s Ministry. For the month of September, Jenny Robeson will work with Katie to introduce her to the program and volunteers who work in children’s ministry. September 30th will be Jenny’s last day as Camp Hill UMC staff.

Rachel Beaver has purchased cards and gifts for the staff in preparation for Staff Appreciation Sunday on September 29th. 

The 2020 Annual Conference will be held on May 28-30. Dave Mooney and Steve Hetrick shared that they are potentially available to serve. The Nominations and Leadership Development Team will make recommendations that are sent to Church Conference in November.

The Safe Sanctuary Policy is reviewed each year and when changes are made, the ULC must approve them. After ULC approval, the changes must be approved at Church Conference. The following are the substantive changes to the policy this year: (changes in italics)

From Page 1 of Safe Sanctuary Policy:

Educate all of our employees and volunteers who work with vulnerable people regarding Safe Sanctuaries policies and safety measures using online MinistrySafe Training, approved by the Susquehanna Conference. This will include awareness and training in identifying and reporting various forms of child or elder abuse.

From Page 4 of Safe Sanctuary Policy:

We will educate all of our workers with vulnerable people regarding Safe Sanctuaries policies and safety measures using online MinistrySafe Training, approved by the Susquehanna Conference. This will include awareness and training in identifying and reporting various forms of child or elder abuse.

1. Photographs of Camp Hill UMC children and youth will be used online sparingly, without any personal names or identification, and only with prior parental permission.

1. CHUM Children’s Ministry permission is obtained through the initial children’s ministry registration form.

2. Camp Hill UMC Student Ministries permission is obtained through the yearly medical and release form.

3. Worship bulletins are printed with a notice reserving our right to record, videotape, and photograph all worship services.

2. Staff communication with Camp Hill UMC children and youth by email, cell phone, text messaging, or any type of social media will be initiated only with prior parental permission. Staff may respond without prior permission, however, to such
communications initiated by children and youth.

1. All volunteers with Camp Hill UMC Student Ministries are presented with a Communication Policy.

Rachel Beaver made a motion to accept the changes to the Safe Sanctuary Policy and Shannon Zimmerman had the second. Passed without objection.

A team will be created to oversee the use and maintenance of the Camp Hill UMC vehicles. Don Powell will be responsible for the work of the team.

The Gathering Space Design Team made a request to use funds from the Camp Hill UMC Morgan Stanley Endowment Memorial Fund to finance the moving of the Legacy Tree to the space just off the Gathering Space, create a new brochure for the Legacy Tree and to purchase areal photos to add to the Gathering Space. Steve Hetrick made a motion to take $1530 from the Endowment Fund and Shannon Zimmerman had the second. Passed without objection.

The Committee for the Stewardship Campaign is still looking for a chairperson and a few more members. Dave Mooney is reaching out to several individuals to finalize the committee.

Jon Seltenheim led a discussion on the financial reports. Dave Mooney made a motion to accept the bank reconciliation and Rachel Beaver had the second. Passed without objection.

Prep Packet

The parsonage inspections were performed on August 28th. There are a few items that will be included in the budget for 2020 but both houses are in good condition. Pastor Anna shared her concern that there is not a parsonage located in the Camp Hill Borough.

Bill Umberger shared information about a program where churches buy medical debt portfolios for pennies on the dollar and then forgive the debt. The ULC will look into the feasibility of participating in this program.

The ULC went into executive session. Georgia Reisinger and guests were excused.

Important ULC Dates:

Prep session for clergy evaluations Tues. Sept 24 @ 6:30 pm in Rm 117

Staff-ULC dinner Wed. Oct 16 @ 5:15 pm in Rm 110 (after meal)

Sharon’s review and clergy salaries

Clergy review with pastors Mon. Nov 4th @ 6:30 pm & 7:30 pm in Rm 117

ULC Meeting/staff evals & salariesTues. Nov 12th @ 6:00 pm in Rm 117

Christmas Party with spouses Fri. Dec. 13 @ 6:30 pm at Jon Seltenheim’s house

August 13, 2019

Members present: Rachel Beaver, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, and Jon Seltenheim 

Non-voting members present: Anna Layman Knox, Gary Weaver and Georgia Reisinger

Excused: Kim Bedford and Shannon Zimmerman

In attendance: Hannah Sledge, Discipleship Cycle Consultant, Lorin Stough and Ann Holler

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the July 9, 2019 meeting were approved by email.

Spiritual Development was led by Dave Mooney. Using Colossians 3:1-17, he spoke about rededicating time for his personal spiritual growth and challenged others to do the same.

Jon Seltenheim shared a piece from My Utmost for His Highest which urged us to be attentive to the quiet voice of God.

A proposal for a new bus was presented by Lorin Stough. He proposed that Camp Hill UMC purchase a new Ford 15-passenger bus which is handicap accessible with a wheelchair lift and space for two wheelchairs. The bus does not require a CDL license for drivers. Lorin strongly recommended that we put a maintenance schedule and usage guidelines in place. The cost of the bus is approximately $59,000. We will fund the bus by using the designated vehicle replacement fund ($20,000), the proceeds from the sale of the old bus ($1,700) and donated funds ($37,500). A motion to purchase the Ford bus with the maintenance schedule and usage guidelines in place was made by Dave Mooney and seconded by Steve Hetrick. Passed without objection.

Hannah Sledge presented a PowerPoint on the Discipleship Cycle. The first cycle will start in October after a sermon series in September introducing the four parts of the Discipleship Cycle: Being, Connecting, Doing and Discovering. Hannah fielded questions from the members and will have an outline of the First Step curriculum to share at the September meeting.

Pastor Anna Layman Knox and Pastor Gary Weaver led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2.  Develop and implement a path for adult discipleship.

3.  Develop and implement a communication plan to maximize congregational understanding.

4.  Achieve attendance increase to 600 on average per week.

Status:

1. No update. 

2. Hannah Sledge continues her work with the Discipleship Cycle.

3. Leslie Petersheim has started her Church Communication Coaching with Phil Bowdle. She is also continuing her work on a new website anticipating that it will launch by September 1.

4. Pastor Anna encouraged everyone to invite people to church. The attendance this past Sunday was 457. 

Pressing Issues:

The following dates were set to prepare Church Conference reports and set salaries:

Parsonage inspections:  Wed. Aug 28 @ 6:00pm

231 Fineview Rd., Camp Hill, PA 17011

35 W. Maple Ave., Shiremanstown, PA 17011

Prep session for clergy evaluations: Tues. Sept 24 @ 6:30 pm in Rm 117

Clergy review with pastors : Mon. Sept 30 @ 6:30 & 7:15 pm in Rm 117

ULC Oct. mtg/clergy review (Sharon): Tues. Oct 8 @ 5:45 pm in Rm 117

Staff-ULC dinner/clergy salaries: Wed. Oct 16 @ 5:15 pm in Rm 110 (after meal)

ULC mtg/Staff evals & salary: Tues. Nov 12 @ 6:00 pm in Rm 117

Christmas Party with spouses: Fri. Dec. 13 @ 6:30 pm at Jon Seltenheim’s house

The ULC will help serve communion on World Communion Sunday, October 6th in all four services. Pastor Anna asked for members to select a service time to participate.

Staff Appreciation Day is September 29th. Rachel Beaver is coordinating the cards/gifts.

Several names were brought up as possible candidates for the ULC positions that will be vacated by Marsha Banks, Rachel Beaver, Don Powell, and Shannon Zimmerman for the Nominations and Leadership Team to consider. Pastor Anna encouraged members to reach out to the candidates they suggested and encourage them to apply.

The fair rental value of the parsonages has not been reviewed for several years. During the salary meetings for the clergy, the ULC will discuss if there needs to be an adjustment.

Jon Seltenheim led the group in a look at the financial statements. Income is at a predictable level for this time of year. The ULC committed to keeping a close eye on

finances and revisiting a close inspection in October. Steve Hetrick made a motion to approve the bank reconciliation and Rachel Beaver seconded. Passed without objection. 

At the July retreat, the ULC created the 2020 goals.

We will align all resources around key ministries to maximize community impact and disciple-making.

1. Carry out 3 large-scale events for diverse community engagement.

2. Share in celebrating at least 12 professions and/or reaffirmations of faith.

3. Fully implement the new discipleship cycle.

The staff accepted the goals with optimism and feel that they will be able to achieve them. The staff have started planning for 2020 using the goals to guide programing.

The sound system in the sanctuary has been upgraded by Brad Gardner and will provide better sound, especially for the folks in the choir. 

A stewardship campaign will take place in November. Dave Mooney and Steve Hetrick will be part of the team. Pastor Anna will send them a list of possible stewardship team members for them to reach out to.

The ULC went into executive session. Georgia Reisinger and guests were excused.

July 9, 2019

Members present: Kim Bedford, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Non-voting members present: Anna Layman Knox and Georgia Reisinger

Excused: Rachel Beaver and Gary Weaver

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the June 11, 2019 meeting were approved by email.

Spiritual Development was led by Shannon Zimmerman. She shared a passage from Philippians 3:7-14 which encourages us to forget the past and look forward to what lies ahead.

Leadership Development was led by Jon Seltenheim. He reviewed the first three chapters of 8 Virtues of Rapidly Growing Churches, focusing on the third chapter, “Love the Local”. The book encourages us to express love and make connections in our community. 

Pastor Anna Layman Knox led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2. Develop and implement a path for adult discipleship.

3. Develop and implement a communication plan to maximize congregational understanding.

4. Achieve attendance increase to 600 on average per week.

Status:

1. Camp Hill UMC Vacation Bible School was a big success with over 100 volunteers. 

2. The Discipleship Cycle work continues with our new consultant, Hannah Sledge. Hannah will be working toward an October implementation and will join the staff at the staff retreat on July 16th.

3. Leslie Petersheim headed the VBS social media team. She created daily posts, highlight videos and photo slide shows.

4. We are currently averaging 555 in attendance. In order to meet our goal, we will need to average 644 for the last 25 weeks of the year. 

Pressing Issues

The ULC will be going to the Silver Spring Retreat Center on July 12-13 for retreat. The agenda for the retreat was reviewed. At retreat, the ULC will review the current Camp Hill UMC mission, vision and core values. The 2019 goals will be evaluated and the goals for 2020 set. Other topics will be the stewardship campaign, usage policies and staffing.

A stewardship campaign will take place in November. Dave Mooney and Steve Hetrick will be part of the team.

In preparation for Staff/Clergy Appreciation Sunday, which is September 29th, cards will be written to each staff/clergy member with gift cards enclosed. Rachel Beaver will coordinate the gifts. 

Two names were brought up as possible candidates for the ULC positions that will be vacated by Marsha Banks, Rachel Beaver, Don Powell, and Shannon Zimmerman. Applications for members who are interested in joining the ULC will be available in August with interviews to be held in September.

Don Powell has agreed to join the columbarium team as a ULC representative.

Preparation for the advent season is well underway. The advent decorating party will be November 24th after morning services.

Jon Seltenheim will be evaluating the staff healthcare policy along with Steve Hetrick and Jim Clahane. They will be looking at the current policy and deciding if there are changes that need to be made.

Jon Seltenheim led the group in a look at the financial statements. Dave Mooney made a motion to move $7,597 from the CHUMC Investment account to the CHUMC checking account in order to pay for the HVAC pump that was recently replaced. Jim Clahane made the second. Passed without objection.

Each year the ULC looks at the preschool account and evaluates if money can be moved from the preschool designated account to the CHUMC checking account. The motion to move $4,333 from the preschool account to the CHUMC checking account was made by Jim Clahane and Kim Bedford seconded. Passed without objection.

Steve Hetrick made a motion to accept the bank reconciliation and Kim Bedford seconded. Passed without objection.

The ULC went into executive session. Georgia Reisinger was excused.

June 11, 2019

Members present: Rachel Beaver, Kim Bedford, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Non-voting members present: Gary Weaver and Georgia Reisinger

Excused: Anna Layman Knox

Guest: Kay Kotan, Director of Equipping Vital Congregations for the Susquehanna Conference of the UMC

In attendance: Matthew Peter-Fritts, Niki Williams and Shirley Zink

The meeting was called to order by Jon Seltenheim. He welcomed Kay Kotan to the meeting. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the May 14, 2019 meeting were approved by email.

Approval to remove Barry Iorfido as an authorized person on the Camp Hill UMC Morgan Stanley account was done by email on May 28, 2019.

Spiritual Development was led by Shannon Zimmerman. She shared a devotion from the book “The Upper Room Disciplines 2019” and talked about how her life has been led by the Holy Spirit.

Pastor Gary Weaver led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2. Develop and implement a path for adult discipleship.

3. Develop and implement a communication plan to maximize congregational understanding.

4. Achieve attendance increase to 600 on average per week.

Status:

1. There have been several ministry offerings: 

• Several ULC members and the pastors served with the Bethesda Mobile mission on May 24th. 

• A mission trip to Mexico has been planned and one person has signed up. 

• Vacation Bible School has over 300 children signed up.

• Supper Groups for the summer are full.

• Family Promise had the 50 volunteers it needed to be successful.

2. The Discipleship Cycle which Audrey Wilder developed will be reviewed at the staff retreat to prepare for Fall implementation.

3. Leslie Petersheim will be working on creating a new Columbarium brochure.

4. As we head into the summer months, we are experiencing an expected drop in attendance.

Pressing Issues

On May 5, 2019, a visioning lunch was held at Camp Hill UMC. Attendees at the lunch gave over 30 suggestions for ministry at the Camp Hill UMC for 2020. The ULC will take the list and discuss which suggestions align with the mission, vision and goals of our church during the July retreat.

A stewardship campaign will take place in November. Members are prayerfully considering being part of this important work. Anyone interested in being a part of the Stewardship Committee should express their interest with Pastor Gary or Pastor Anna. 

Pastor Gary talked about the condition of the Camp Hill UMC van. The cost to replace the van with a vehicle that would work well when picking up our passengers needing a center aisle versus a regular van could be as high as $60,000. Only about one-third of that amount is presently earmarked for van replacement. How to use our vehicles for ministry, will be discussed at the ULC retreat in July.

A building policy was brought up for approval. After discussion and minor changes, Dave Mooney made a motion to accept and Rachel Beaver seconded. Passed without objection. 

The changes to the policy were:

• Usage Fee – A non-refundable fee will be charged for the use of the church facility and to offset the utility, tech, custodial and security expenses incurred. These fees will vary depending on the extent and duration of the request. 

• Kitchens – There are two fully functional kitchens. The primary kitchen is adjacent to the Wesley Center and the Gathering Space with “pass throughs” to both. The secondary kitchen is below the sanctuary and adjacent to Fellowship Hall. Catering can be coordinated through the Director of Food Service.

The Camp Hill UMC staff benefits were reviewed. One change was made.

For non-appointed full-time and part-time staff:

1-3 years of service two weeks

4-7 years of service three weeks

8+ years of service four weeks

Or as agreed upon at time of hire

Pastor Gary encouraged ULC members to prayerfully consider members of the congregation they feel have the time and talent to become a ULC member. Members of the church wanting to apply for membership on the council should be invited to attend ULC meetings and ask questions of current members. Names of potential ULC members should be given to Pastor Gary or Pastor Anna.

The financial reports were discussed. Bill Umberger is currently migrating our payroll from Paychex to Paytime. The first payroll with Paytime will be July 15th. This is a time-consuming project and we are thankful to Bill for his time and effort. There was a motion to accept the bank reconciliation by Dave Mooney and Jim Clahane seconded. Passed without objection.

We have surpassed our goal of $31,350 for Panguma Scholarship. This is the first time in several years that the goal has been met during the campaign without extending the time for contributions. Even with the government paying for some of the education costs for students in Panguma, there is still a need for the scholarship funds as the government does not cover all the costs for tuition, shoes and uniforms.

Kay Kotan ended the meeting with observations on what the ULC is doing well and where it can improve. Kay was encouraged with how we have progressed into the new structure. She noted how members were focusing more from a governance perspective versus managing which is the responsibility of the pastors and the staff.

Pastor Gary ended the meeting with prayer and the ULC went into executive session. Georgia Reisinger and visitors were excused.

May 14, 2019

Members present: Rachel Beaver, Kim Bedford, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Guest presenter: Audrey Wilder, Discipleship Pathway Consultant

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

In attendance: Tim Pucino

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the April 9, 2019 meeting were approved by email.

Spiritual Development was led by Steve Hetrick. He shared a devotion from “Jesus Calling” written by Susan Young.

Audrey Wilder gave a presentation of the Camp Hill UMC Discipleship Cycle that she has created over the past five months with input from staff and lay members. This Discipleship Cycle is a detailed plan to encourage folks to grow in their relationship with God. The plan makes accommodation for everyone, regardless of where they are on their discipleship journey, to find activities, connection, fellowship and worship that will allow them to grow in their relationship with God. This Discipleship Cycle will be rolled out in October.

Pastor Gary Weaver and Pastor Anna Layman Knox led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2.  Develop and implement a path for adult discipleship.

3.  Develop and implement a communication plan to maximize congregational understanding.

4.  Achieve attendance increase to 600 on average per week.

Status:

1. No report.

2. Audrey Wilder’s Discipleship Cycle is now complete and will be transitioned into practical implantation over the next few months, leading into the Fall.

3. Leslie Petersheim continues her work on a new website. Pastors Gary and Anna are to begin reading a book she has recommended on church communication, written by the consultants she will be doing coursework with. She has been working closely with Audrey Wilder on the communication plan for the Discipleship Cycle.

4. Pastor Gary reported that if you do not include our two snow Sundays, our average attendance is 600 per week.

Pressing Issues

A stewardship campaign will take place in November. The pastors asked the ULC members to be in prayer to discern if they are called to lead the campaign. There will be a team of individuals to assist in this important work.

On May 5th, twenty people and members of the ULC participated in a Taco 20/20 Visioning Lunch. Great ideas and visions were shared, which will be reviewed at the June 11th ULC meeting and will be taken to their retreat in July and used to help set Camp Hill UMC 2020 goals.

On May 24th, members of the ULC will be serving with the Bethesda Mobile Mission. This mission delivers food to people who are living on the streets in Harrisburg. Pastor Anna will email members who are going to coordinate.

The following guiding principle for property disposal was presented: 

The disposal of any asset of the Camp Hill UMC that has an original purchase price of $5,000 or more must be approved by the ULC. 

All money received from the sale of Camp Hill UMC assets will go into the general fund and be undesignated unless the ULC decides otherwise.

Rachel Beaver made a motion to accept and Steve Hetrick had the second. Approved without objection. 

In response to the General Conference, a gathering of leaders from annual conferences across the country will meet at The United Methodist Church of the Resurrection in Kansas City for a “UMC Next” gathering. Pastor Anna will be attending the gathering, as one of ten people invited from the Susquehanna Conference.

Kay Kotan will be joining the ULC at the June 11th meeting. Members of the ULC are encouraged to review “Mission Possible”, a book about the simple accountable leadership model, and have questions ready for Kay.

Jon Seltenheim asked for a motion to accept the bank reconciliation. The motion was made by Dave Mooney and seconded by Rachel Beaver. Approved without objection.

Prep Packet

There was discussion about the financial reports. No changes were recommended moving forward with the exception of being vigilant about capital expense spending as we move into the summer.

The ULC went into executive session and Georgia Reisinger was excused.

April 9, 2019

Members present: Marsha Banks, Rachel Beaver, Kim Bedford, Jim Clahane, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Excused: Steve Hetrick – phoned in

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

In attendance: Carin Carl, Steve Drachler, Susan Pigott, Tim Pucino, Drew Robeson, Jenny Robeson, Jon Uhlinger, Heather Weiss, Sandy Zirbel and Shirley Zink

The meeting was called to order by Jon Seltenheim. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with us during the meeting.

Minutes of the March 12, 2019 meeting were approved by email.

Spiritual Development was led by Kim Bedford who spoke on showing respect and living in peace with all people. 

Pastor Gary Weaver and Pastor Anna Layman Knox led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2.  Develop and implement a path for adult discipleship.

3.  Develop and implement a communication plan to maximize congregational understanding.

4.  Achieve attendance increase to 600 on average per week.

Status:

1. “March Mission Madness – How Do You Serve” exceeded the goal of 2,500 hours of volunteering in mission inside and outside the church.

2. Audrey Wilder, our discipleship pathway consultant, will be attending the program staff meeting on April 16th to review the work that she, along with staff and lay people, have done to create a discipleship pathway. At the May 14th ULC meeting, she will present the discipleship pathway.

3. Leslie Petersheim has been reformulating the tabs on the website to make navigation through the website easier. 

4. Pastor Gary and Pastor Anna stressed the importance of staff, ULC and people attending at Camp Hill UMC to invite people to come and worship with us. The Vital Signs numbers show that we are averaging attendance of 552, which includes two low snow days.

Pressing Issues:

• Hannah Jacobs wrote a report about what the Green Team is doing here at Camp Hill UMC. Pastor Anna encouraged everyone to embrace the planned changes as we try to become better stewards of our environment. Three visible changes will be more recycling bins around the church, new bottle-filling water fountains, and CHUM travel mugs to reduce Sunday morning’s disposable coffee cup usage. 

• The CHUM bus will not pass inspection and a motion was made by Dave Mooney to dispose of the bus by selling it at auction. Don Powell seconded. Approved without objection. Jim Clahane will lead a group to look at our van usage to evaluate this ministry area and will bring a recommendation to the ULC regarding whether or not to consider purchasing a new vehicle.

• The Embrace Initiative will be ending April 30th. This two-year stewardship program has been instrumental in accomplishing some impressive goals. On May 5th, we will celebrate these accomplishments. Pastor Anna is encouraging ULC members to speak in all four services on May 5th and give a specific example on how the Embrace Initiative has impacted them or their family. ULC members need to respond to Pastor Anna by Tuesday, April 16th as to their availability. Leslie Petersheim is creating a pamphlet that will celebrate the changes that the Embrace Initiative has brought to Camp Hill UMC. 

• Rachel Beaver and Kim Bedford revised the Camp Hill UMC Employee Handbook. There were no significant changes in our policy. It was decided that the Approve Guiding Principles should be included with the Employee Handbook. Don Powell made a motion to approve the revised Employee Handbook and Dave Mooney seconded. Approved without objection.

• As a follow up to the March ULC Meeting conversation about the ULC issuing a statement in response to the 2019 Special Session of General Conference, a ULC working group met on April 1st to draft a revised identity statement. After discussion about the revised statement, Dave Mooney made a motion to accept the following as our Core Identity Statement:

We are a community of ordinary people in the presence of an extraordinary God learning to love as we are loved. In that love, we welcome all to share in the life and ministry of this community of faith. Our welcome knows no boundaries.

Marsha Banks seconded. Approved without objection. The Core Identity Statement, along with the Mission Statement and Core Values will be added to the back of the bulletin and on the website.

• On May 5th, there will be a Taco 20/20 Visioning Lunch to provide folks a time to come and share their visions and ideas for Camp Hill UMC with the ULC members. The lunch will be held after morning services. 

Prep Packet:

• Jon Seltenheim guided the members through a discussion of the financial statements. There was a motion to accept the bank reconciliation by Marsha Banks. Shannon Zimmerman seconded. Approved without objection.

• Marsha Banks will be moving her membership to The Journey UMC in Harrisburg effective April 22nd. On Easter Sunday we will be praying for and commissioning Marsha as a “missionary”. The regular meeting of the ULC was ended by circling around Marsha and praying for her in this next step of her spiritual journey.

• The ULC went into executive session and Georgia Reisinger and all visitors were excused.

March 12, 2019

Members present: Marsha Banks, Rachel Beaver, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Excused: Kim Bedford

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

In attendance: Steve Drachler, Pastor Stephen Gallaher, Matthew Peter-Fritts, Tim Pucino, Nancy Reitzel, Drew Robeson, Chris Wilcox, Sydney Wilcox and Shirley Zink

The meeting was called to order by Jon Seltenheim. 

Minutes of the February 12, 2019 meeting were approved by email.

Don Powell opened the meeting with prayer. He then led Spiritual Development with a synopsis of his spiritual journey.

Leadership Development was led by Rachel Beaver. She reflected on the second chapter of the book, Virtues of Rapidly Growing Churches.

Pastor Gary Weaver and Pastor Anna Layman Knox led a check-in of our 2019 goals. 

 1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

 2. Develop and implement a path for adult discipleship.

 3. Develop and implement a communication plan to maximize congregational understanding.

 4. Achieve attendance increase to 600 on average per week.

Status:

1. “March Mission Madness – How Do You Serve” is in full swing. For the month of March, everyone has been given a ping pong ball and was challenged to volunteer in missions inside or outside the church for at least one hour during the month. Anyone who volunteers an hour can bring back their ping pong ball and place it in containers in the Gathering Space which will be a great visual representation of the work done in missions by our congregation. The goal is 2500 hours of service. 

2. Audrey Wilder, who has been contracted to develop a discipleship pathway, will be meeting with Pastor Gary and Pastor Anna on March 13th to go over her findings.

3. Leslie Petersheim continues her work communicating to the congregation in a consistent and clear way. She reaches folks of all ages using both paper and electronic platforms to disseminate information.

4.Pastor Gary and Pastor Anna reported that we had 604 in attendance on March 3rd. Taking out the two Sundays with snow, we are averaging 595 for 2019.

Pressing Issues:

The approved leadership covenant was signed by members present.

There have been two changes in liaison roles. Don Powell will now liaise with the Facility Team and Jim Clahane will have the role of Mission & Outreach liaison.

It was announced that Easter, we will be commissioning and praying over Marsha Banks as a “missionary” to assist with the formation of The Journey UMC, a church being started in Harrisburg following the anticipated closing of ten United Methodist Churches in April and May. Marsha will be on the leadership team along with Pastor Kris Sledge and Pastor Deb Port. They are seeking to start a dynamic church which will be connected to the Harrisburg community. Marsha will withdraw from our ULC effective April 22nd. We know she will do great things in this new position. Steve Drachler offered prayer celebrating the work that Marsha has done here at Camp Hill UMC.

The seat vacated by Marsha’s withdrawal will not be filled until church conference this fall. The Nominations and Leadership Development Team will put four church members forward to be elected at church conference. Marsha’s replacement will begin immediately upon election and will be on the ULC for one year. The other three will start a three-year term in January, filling the positions of Rachel Beaver, Don Powell and Shannon Zimmerman who will have finished their two year commitment.

Kim Bedford will be going from Camp Hill UMC as a Lay Member to Annual Conference instead of Marsha Banks.

The Conference office requires a yearly financial audit. Jeff Stoner and Bill Parish reconciled all the accounts of the church and found no issues. 

Jon Seltenheim guided the members through a discussion of the financial statements. Bill Umberger, Treasurer, has totally reconstructed the financial statements and is generating reports that are clearer and comprehensive. 

John Eckstine, Facility Manager, listed the projects that have been approved in the 2019 Ministry Resourcing Plan and when he plans to complete them. All projects are contingent on financing. 

Pastor Gary gave an up-date on security work that is being done in response to the INA Security report. The next meeting of the Congregational Security Task Force will be March 19th.

Jon Seltenheim led the group in a discussion on the results of the 2019 Special Session of General Conference where the Traditional Plan was passed. In April, the plan will go to the Judicial Council who will determine if portions of the Traditional Plan are constitutional. In response to this decision, the ULC was asked during the February 27th Wednesday night session to issue a statement regarding Camp Hill UMC’s position on the outcome of the Special Session of General Conference. There was extensive conversation among ULC Members and visitors to the meeting about what should be included in the statement and how best to communicate our thoughts. The ULC appreciated all the input and will take what has been discussed and determine next steps.

Pastor Anna encouraged members and visitors to attend the Post General Conference meeting with Bishop Park on May 5th where the decision of the Judicial Council will be discussed. The meeting will be held at Camp Hill UMC from 3-5pm and will be simulcast to several other locations in the Susquehanna Conference.

Pastor Stephen Gallaher made the ULC aware of a memorial plaque the has recently been placed on the church grounds for Elijah Lehman.

Prep Packet:

The Taco 20/20 visioning lunch scheduled for May 5th is cancelled in light of the May 5th meeting with Bishop Park and needs to be rescheduled. 

ULC members were reminded that Kay Kotan will be at our April 9th meeting for coaching and to be prepared with questions about the unified leadership structure.

The ULC went into executive session and Georgia Reisinger and all visitors were excused.

February 12, 2019

Members present via conference call: Marsha Banks, Rachel Beaver, Kim Bedford, Jim Clahane, Don Powell, Jon Seltenheim and Shannon Zimmerman

Excused: Steve Hetrick and Dave Mooney

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

The meeting was called to order by Jon Seltenheim. The meeting was conducted by conference call because of inclement weather.

Minutes of the January 8, 2019 meeting were approved by email.

Jon Seltenheim opened the meeting with prayer. 

Jim Clahane led spiritual development. He spoke of how important it is for us to always be looking around us for those who are hurting and follow the example of the Good Samaritan.

Pastor Gary Weaver and Pastor Anna Layman Knox led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry        opportunities by 10%.

2. Develop and implement a path for adult discipleship.

3. Develop and implement a communication plan to maximize congregational     understanding.

4. Achieve attendance increase to 600 on average per week.

Status:

1. The mission committee has scheduled a month of “March Mission Madness”. On March 3rd, everyone will be given a ping pong ball and be challenged to volunteer in missions for one hour during the month. Anyone who volunteers an hour can bring back their ping pong ball and place it in containers in the Gathering Space which will be a great visual representation of the work done in missions by our congregation. The goal is 2500 hours of service during the month of March.

2. Audrey Wilder, who has been contracted to develop a discipleship pathway, has completed her meetings with Camp Hill UMC staff and some lay people. The feedback from these meetings has been extremely positive and we are looking forward to what Audrey will develop with Camp Hill UMC.

3. Leslie Petersheim is planning on participating in a training program offered by Phil Bowdle that will help her with the communication plan. She has also developed a Google spreadsheet to track visual and verbal announcements.

4. The average attendance for the year is 515. If the two Sundays with measurable snow are taken out, our average is 608. Pastors Gary and Anna challenged the ULC members to think about who they should be inviting to church. They encouraged the ULC members to reach out when they notice new people in worship. Shannon Zimmerman shared some stories of how this is happening.

Pressing Issues

The approved leadership covenant will be signed at the March meeting.

Pastor Anna Layman Knox will be going along with the Bethesda Mobile Mission on May 24, 9pm—11pm, and invited members to join her. The Bethesda Mobile Mission goes into Harrisburg to serve the homeless a meal and hand out other necessities. Shannon Zimmerman and Jim Clahane have committed to joining Pastor Anna. Other ULC members are invited to email Pastor Anna to RSVP.

The Church-Owned Vehicle Policy was brought up for approval. It was questioned whether our van/bus could pull a loaded 12-foot trailer. Georgia Reisinger will look into this. Clarification was made about gas and mileage costs for outside groups using the van/bus. Outside groups will replace gas used and pay a $.50/mile fee. Rachel Beaver made a motion to approve the policy and Marsha Banks seconded. Approved without objection.

Financial Guiding Principles have been written in response to the BSSF accounting firm’s report. One of the principles required that the investment account managed by Morgan Stanley be reconciled each month and reported to the ULC. It was decided that this reconciliation should be done quarterly. A motion to accept the Financial Guiding Principles, as amended, was made by Jim Clahane. Kim Bedford seconded. Approved without objection.

The Music Scholarship Guiding Principle sets the guideline of awarding $1,000 each year. These funds may be awarded in full to one student majoring in music, or may be divided into smaller amounts to fund more students. A motion to accept was made by Rachel Beaver and seconded by Kim Bedford. Approved without objection.

The current Investment Policy was developed in 2014 and was reapproved in 2016. The 2019 policy guides the Investment Team and Morgan Stanley on the allocation of our endowment funds in the investment account. A motion to approve the policy was made by Jim Clahane and seconded by Marsha Banks. Approved without objection.

A Credit Card Use Policy has been developed in response to the BSSF accounting firm’s report. A motion to accept the policy was made by Rachel Beaver and seconded by Don Powell. Approved without objection.

Members were encouraged to reflect on the liaison/working group roles for 2019. We will check back in March to evaluate.

On January 23rd, the staff and ULC joined together for a meal and conversation. It was enjoyed by both groups and it was decided to continue this type of engagement. The next shared meal will be October 16th.

The 2019 Special Session of General Conference will be held on February 23—26. To prepare our congregation for this, Pastors Anna Layman Knox and Gary Weaver have been holding “A Way Forward in The United Methodist Church: A Conversation of Prayer & Possibilities” on Wednesday nights. This eight-week class is a time for people to have meaningful conversation about the LGBTQ community’s relationship with the United Methodist Church. Both pastors have been encouraged with the interaction of the participants. On February 27, Dr. Debbie Heisley-Cato, the author of the prayer that is used to end each class, will come and share how the spirit led her to this prayer. Pastor Anna Layman Knox will be representing the Susquehanna Conference at this Special Session and asks for prayer. Between services on February 17 there will be a time of prayer over Pastor Anna Layman Knox in the Gathering Space.

On March 3rd, Camp Hill UMC will be combining services at 9:30am and 11am. Both pastors will take part in these unified worship services and will use this time to reflect on what has happened at the Special Session of General Conference. Communion will be served. All are encouraged to attend.

After the Special Session of General Conference, the pastors will be meeting with staff to see where they are spiritually with the decisions that have been made.

Prep Packet 

The Facility Update reported a problem in Room 7 of the church. The heating system in the room is not functioning. A space heater is used to heat the room. It was decided that John Eckstine, our facility manager, should get firm quotes by October 1, 2019 to fix the problem and it will be considered for inclusion in the 2020 Ministry Resourcing Plan.

The Ministry Impact Sheet this month highlighted Yoga Chapel. Pastor Anna Layman Knox and Kristin Mooney lead this ministry at Camp Hill UMC. Yoga Chapel guides participants who are looking for a deeper spiritual engagement in a time of reflection and worship while doing yoga.

The financial reports have been revamped. Bill Umberger, our treasurer, has worked to make the reports more inclusive.

Pastor Anna Layman Knox will have an updated ULC Calendar for the March packet.

INA Security did a risk and vulnerability assessment of our church and issued a comprehensive report. The Congregational Security Task Force will use this report as a guide to improve security at Camp Hill UMC. Their next meeting is set for February 26th.

The ULC went into executive session and Georgia Reisinger disconnected from the call.

January 8, 2019

Members present: Rachel Beaver, Marsha Banks, Kim Bedford, Jim Clahane, Steve Hetrick, Dave Mooney, Don Powell, Jon Seltenheim and Shannon Zimmerman

Non-voting members present: Gary Weaver, Anna Layman Knox and Georgia Reisinger

In attendance: Richard Carpenter and John Sancenito from INA Security Consulting Services and John Eckstine Facility Manager

The meeting was called to order by Jon Seltenheim. He welcomed the new ULC members, Kim Bedford, Jim Clahane and Steve Hetrick.

Minutes of the December 11, 2018 meeting were approved by email.

Dave Mooney opened the meeting with prayer. Candles were lit to symbolize the light of the Holy Spirit, which we ask to be with the council during the meeting.

Dave Mooney gave testimony on his spiritual journey. He emphasized the importance of being persistent in one’s faith journey, having a spiritual partner and spoke on how his reliance on God’s provision has impacted his life in powerful ways.

Shannon Zimmerman led Leadership Development. The ULC was given the book 8 Virtues of Rapidly Growing Churches by Jason Byassee and Matt Miofsky. Virtue #1 of the book entitled “Rapidly Growing Churches Believe in Miracles and Act Accordingly” was discussed.

Richard Carpenter and John Sancenito from INA Security Consulting Services were contracted to do a security review at Camp Hill UMC. They came to the meeting and presented several things we can do to better prepare for emergencies. Their finished report will cover disaster planning, first aid/CPR training, lighting, landscaping and more. The Camp Hill UMC Security Task Force has scheduled a meeting for January 21st to review the INA report and make recommendations for the ULC to consider and implement.

Pastor Gary Weaver and Pastor Anna Layman Knox led a check-in of our 2019 goals. 

1. Increase participation of new people in outreach missions and internal ministry opportunities by 10%.

2. Develop and implement a path for adult discipleship.

3. Develop and implement a communication plan to maximize congregational understanding.

4.  Achieve attendance increase to 600 on average per week.

Status:

1. Church staff have been encouraged to establish a baseline for the number of people involved in their mission area to use when measuring goal #1. 

2.  Audrey Wilder, who has been contracted to develop a discipleship pathway, has met with the church staff and has outlined the process she will use to create a discipleship pathway for Camp Hill UMC. Audrey has sent emails to staff to schedule meetings with them so that she has a clear understanding of our culture to help her create the discipleship pathway. 

3. Leslie Petersheim continues to work on a Camp Hill UMC communication plan.

4. Attendance for the past week was 591 which is just a bit short of the 600 we want to achieve. There were 1611 people who attended the Christmas Eve services.

Jon Seltenheim led the group in pressing issues. First action was to fill chair, vice-chair and recording secretary positions for 2019. Marsha Banks made a motion to elect Jon Seltenheim as Chair of Trustees/Lay Leader/Staff Parish Liaison to the District Superintendent/Council Chair. Dave Mooney seconded. Approved without objection.

Don Powell made a motion to elect Dave Mooney as Vice-Chair. Steve Hetrick seconded. Approved without objection.

Dave Mooney made a motion to elect Georgia Reisinger as regular session recording secretary. Shannon Zimmerman seconded. Approved without objection.

Don Powell made a motion to elect Shannon Zimmerman as executive session recording secretary. Dave Mooney seconded. Approved without objection.

Working group roles were briefly discussed and it was decided to delay discussion until the February meeting.

The ULC created a Leadership Covenant when they first formed with the intention that it be reviewed each year. The fifth bullet point was edited for 2019. It was changed to:

I participate outside of CHUM in settings which may not naturally be comfortable to me to provide the opportunity for me to demonstrate and actively seek Christ-like character.

Jim Clahane made a motion to accept the Leadership Covenant with the change and Kim Bedford seconded. Approved without objection. The ULC will sign the covenant at the February meeting.

The Trustee Report is a conference report that is due to the conference by January 31st each year and is included in the Church Conference booklet. Steve Hetrick made a motion to approve the Trustee Report as presented and Dave Mooney seconded. Approved without objection.

Mark Cable will be leading a “Great Date Night” for couples on March 22, 2019 at Camp Hill UMC. He is eligible to use a portion of his honorarium for a pastoral housing exclusion allowance. Steve Hetrick made a motion to approve the exclusion and Kim Bedford seconded. Approved without objection.

Items in the Prep Packet were reviewed. The 2019 ULC Calendar outlines the necessary duties listed in the month to be completed. There was discussion about staff reviews and when they should be completed. The timing for staff reviews will be set by Pastors Gary and Anna. The reviews for the appointed pastors will take place in time for the annual submission due to the Conference Office in November.

The Facility Report included a piece about recruiting volunteers to do tasks at the church and parsonages. It was decided that gutter cleaning should be taken off the list as it posed too great a danger to the volunteer.

Jon Seltenheim reviewed the financial statements. 

The ULC went into executive session. Georgia Reisinger was excused for the remainder of the meeting.

Simplified, Accountable Leadership Workshop

Unified Leadership Council Model

unified leadership graphic

01 Council Chair

Lay Leader
Lay Delegate to Annual Conference
Trustee Chair
SPRC Liaison to DS
Liaison with Senior Pastor regarding staff

02 Assistant To Chair

Lay Delegate to Annual Conference
Liaise with Finance staff regarding finances and investment team

03 Council Member

Lay Delegate to Annual Conference
Liaise with kitchen & vision team

04 Council Member

Liaise with Director of Student Ministries

05 Council Member

Liaise with Director of Children’s Ministries

06 Council Member

Liaise with Welcoming Ministries

07 Council Member

Liaise with Facilities Team

08 Council Member

Liaise with Mission & Outreach Team

09 Council Member

Liaise with Worship Team

10 Church Administrator

Document Meeting Minutes
Unable to Vote

12 Senior Pastor

Accountable to the Unified Leadership Council
Unable to Vote

11 Lead Associate Pastor

Accountable to the Unified Leadership Council
Unable to Vote